Human Resource Administrator - Recruitment

At Seprod the HR Administrator - Recruitment provides essential administrative support to the Human Resources department, ensuring the accurate and efficient handling of employee records, HR documentation, and general HR inquiries. This role contributes to a positive employee experience by facilitating various HR processes from onboarding to offboarding, while maintaining strict confidentiality and compliance with company policies and Jamaican labour laws. Key Responsibilities: Employee Records Management:

Maintain accurate, up-to-date, and confidential employee records (both digital and physical files), ensuring proper labeling, filing, and storage for easy retrievalConduct regular audits of employee files to verify completeness, accuracy, and compliance with internal policies and legal requirementsCoordinate the archiving and secure disposal of outdated records in accordance with the organization's document retention policy and local regulationsUpdate HR databases (HRIS) with new employee information, changes in status, contact details, leaves, benefits, and other relevant dataHR Documentation & Correspondence:

Draft, format, and issue a wide range of HR correspondence, including employment verification letters, job confirmations, promotion/transfer letters, contract extensions, salary adjustment letters, and end of contract notificationsPrepare and manage routine HR documents & reportsRecruitment and Onboarding Support: Assist with the coordination of recruitment activities, including, scheduling interviews, and preparing interview packagesPrepare new hire documentation and ensure all necessary paperwork is completed promptlyEmployee Relations & Compliance:

Serve as a first point of contact for general HR-related queries from employees, providing accurate information or escalating complex issues to the appropriate HR team memberMaintain confidentiality and discretion when handling sensitive employee information and personal mattersSupport the HR department in ensuring compliance with Jamaican labour laws and regulationsGeneral Administrative Support: Provide administrative and secretarial support to the HR teamRequirementsQualifications: Associate Degree or Bachelor's Degree in Human Resource Management, Business Administration, Management Studies, or a related fieldMinimum of 2-3 years of proven experience in an administrative or HR support role, preferably within a human resources departmentTechnical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Familiarity with Human Resources Information Systems (HRIS) (e. g. , BambooHR, SAP, PeopleSoft) is an assetSkills & Competencies:

Exceptional organizational skills and meticulous attention to detailStrong written and verbal communication skills, with a professional and approachable demeanorHigh level of integrity and ability to handle confidential information with discretionExcellent interpersonal and customer service skills, with a focus on building positive relationshipsAbility to prioritize tasks, manage multiple assignments, and meet deadlines in a fast-paced environmentProactive, self-motivated, and capable of working both independently and as part of a teamBasic knowledge of Jamaican labour laws and HR best practicesPreferred Qualifications: Professional courses or training in Human Resources or Industrial RelationsExperience with a specific HRIS commonly used in Jamaica.

BenefitsHealth InsuranceLife InsurancePension Lunch SubsidyOthers