SHINE Administrative Assistant

DescriptionPay Grade: FClick HERE for VideoWho We Are. We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing for and responding to disasters.What We Offer. As a member of the DPH team, you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role, you will contribute to protecting lives while enjoying a wide range of benefits.Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play. Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and the people of Georgia. Work with a Dynamic and Diverse Team – Collaborate with employees who share ideas and leverage collective strengths. Achieve Career Longevity – Take advantage of opportunities for learning and development that support a long-term career. Take Part in a Hands-on Working Culture – Work in a unique culture of active engagement and problem-solving, no matter your role. Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like yourself. If you are passionate about community health and want to contribute to initiatives that make a real difference, this role is for you!Join the North Central Health District’s Supporting Health Initiatives & Nurturing Equity (SHINE) Program, funded through a five-year cooperative agreement with the CDC’s Racial and Ethnic Approaches to Community Health (REACH) program. SHINE is dedicated to improving health, preventing chronic diseases, and strengthening community wellness in Baldwin, Hancock, and Washington Counties.This part-time position, based in Baldwin County, offers an exciting opportunity to make a meaningful impact in your community. Candidates must live within a reasonable commuting distance. The role provides up to 24 hours per week, with standard hours Monday through Friday. Some evenings, weekends, or holidays may be required to support administrative tasks for community events.Job ResponsibilitiesThe Administrative Assistant plays a key role in supporting the daily operations of the SHINE Program. This position assists with program coordination, communication, and office administration to ensure smooth and efficient workflow. The Administrative Assistant also provides excellent customer service to partners and community members, helping connect them with information, resources, and support.Primary Duties & ResponsibilitiesSupports administrative functions such as answering phones and providing event assistanceProcesses travel expenses, purchases, and vendor communicationsMonitors contracts and telecommunicationsManages inventory of supplies, furniture, and equipmentUpdates calendars, schedules meetings, and sends notices or invitationsRepresents the Program Manager as needed, including taking notes and preparing follow-up reportsTracks partner contributions (in-kind and monetary) related to SHINE strategies and activitiesProvides outstanding customer service to partners and community members by offering information, answering questions, and resolving concernsTracks program activities and maintains mailing and contact listsDrafts reports, presentations, correspondence, and other documentsMinimum QualificationsAssociate’s degree from an accredited college or university and one (1) year of job-related experience .or High school diploma/GED and three (3) years of job-related experience.Preferred QualificationsProficiency in computer applications, particularly Microsoft Word, Excel, and PowerPointStrong ability to format, proofread, and edit documents accuratelyExcellent attention to detail and organizational skillsAdditional InformationThe DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.Employment InformationState of Georgia employees are subject to the rules of the State Personnel Board regarding salary.DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.Relocation assistance is not provided.In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.ADA StatementDPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email DPH-HR@dph.ga.gov.DPH is an Equal Opportunity Employer_______________________________________________________________________________________________________________________________Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.This position is subject to close at any time once a satisfactory applicant pool has been identified.BenefitsStandard Benefits for Part-Time EmployeesPart-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.