Site Administrator & Public Relations Officer

Key ResponsibilitiesA. Site Administration1. Document ControlMaintain and update all site documentation, including inspection forms, drawings, and submissions.Organize and file correspondences with authorities, consultants, clients, and subcontractors.2. Administrative SupportAssist the project team in preparing minutes of meetings and tracking submission statuses.Handle incoming calls and correspondence at the site office.Perform clerical duties as directed by the Superintending Officer’s Representative (SO Rep).3. Material and Equipment RecordsRecord materials delivered, used, and stored on-site.Maintain logs of equipment, machinery, and tools.4. Timekeeping and AttendanceMonitor and record daily attendance and overtime for site workers.Prepare and submit timesheets for payroll processing when required.5. Coordination with Head OfficeAct as the main liaison between the site and Head Office for administrative and reporting matters.B. Public Relations (PRO)1. Community & Resident LiaisonServe as the first point of contact for residents, schools, and the public regarding site-related queries or feedback.Address concerns related to noise, dust, safety, and work schedules promptly and courteously.2. Communication & Notice IssuancePrepare and distribute public notices (e.g., work commencement, noisy work alerts).Coordinate dialogue sessions, house visits, and feedback collection activities.3. Feedback & Complaint HandlingLog, monitor, and resolve public feedback and complaints in coordination with the project team.Draft and issue written responses to feedback or inquiries.Ensure all communication is documented and responded to within stipulated timelines.4. Public Image & Site RepresentationSupport initiatives that promote good neighborly relations and a positive public image during project execution.Maintain a clean, professional, and well-managed site environment.RequirementsMinimum Diploma or equivalent qualification.Prior experience in site administration or public relations (construction industry preferred).Strong communication and interpersonal skills.Good organizational ability and attention to detail.Proficiency in Microsoft Office applications.