HR Intern

Who We AreSOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security. Why we need you?The HR Intern plays a supportive role within the Human Resources team, contributing to the smooth operation of HR functions.

Responsibilities include assisting with administrative tasks, maintaining employee records, helping organize HR documentation, and supporting recruitment and onboarding processes. The intern will gain hands-on experience in preparing HR-related correspondence, coordinating hiring activities, and ensuring accurate record-keeping. This opportunity is ideal for someone with strong organizational skills, attention to detail, and a proactive attitude toward learning and professional growth.

What we provide?An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!Your role?Employee Records & HRIS ManagementMaintain and update employee personal files in both physical and digital formats, ensuring accuracy and compliance with HR policies. Upload and manage employee documentation within the D365 HR system. Verify completeness of HR records in alignment with organizational standards. Assist in collecting outstanding documents from employees and updating their profiles accordingly. Support the preparation of personnel files for internal and external audits.

HR Correspondence & DocumentationDraft various HR-related letters, including employment confirmations, promotions, and other formal communications. Assist in preparing contract agreements and renewal documentation. Organize and archive HR documents and policies in both digital and physical formats. Contribute to the standardization of HR templates to enhance consistency and efficiency. Recruitment & Onboarding SupportCollaborate with hiring managers to post job openings across internal platforms and external job boards. Screen incoming applications and compile initial candidate shortlists based on job criteria. Coordinate interview schedules, written assessments, and logistics with candidates and interview panels. Communicate professionally with candidates regarding interview details, feedback, and next steps.

Conduct reference checks and assist in verifying candidate credentials. Facilitate the onboarding process for new hires, ensuring all required documentation is completed and submitted. Prepare welcome kits, orientation materials, and assist in organizing induction sessions. Monitor onboarding progress and follow up on pending tasks to ensure a smooth transition for new employees. General HR & Administrative SupportHelp organize HR meetings, training sessions, and employee engagement activities. Assist in managing leave balances, medical insurance enrollments, and tracking staff benefits using D365. Support the compilation of HR reports and workforce analytics.

Child Safeguarding ResponsibilitiesPromptly report any suspicion, concern, allegation, or incident related to child safeguarding, following established reporting procedures. Reports should be directed to the Child Safeguarding team and/or the appropriate line manager. Uphold the best interests of the child in all circumstances and interactions. Job RequirementsUp for the challenge. . . Then check out our criteria’sMust CriteriaEducation Bachelor’s degree in Human Resources Management, Business Administration, Sociology, or a closely related field. Experience No formal work experience required; however, prior internship or assistant-level experience in an HR role within another organization is essential.

Technical SkillsCompetencies - Knowledge, Skills, AbilitiesBasic proficiency in Microsoft Office Suite, including Excel, Word, and PowerPointFamiliarity with HR Information Systems (HRIS); experience with platforms such as D365 HR is an assetStrong skills in data management, reporting, and analysisTechnical and Functional CompetenciesExcellent written and verbal communication skills in both English and AmharicHigh attention to detail and ability to manage confidential information with discretionEffective time management and task prioritizationStrong problem-solving abilities and capacity to work under pressure in a fast-paced environmentSound understanding of HR best practices and Ethiopian labor lawBehavioral and Core CompetenciesProfessionalism and integrity, with a commitment to ethical standards and alignment with organizational valuesStrong collaboration and teamwork, contributing positively to group dynamicsProactive and self-motivated, with the ability to take initiative and work independentlyAdaptable and flexible, open to learning and responsive to changing prioritiesResults-oriented, with a focus on delivering high-quality work within deadlinesSOS Value based competenciesSOS VALUES BASED COMPETENCIESThe following set of value-based competencies are behaviors that are expected from everyone who works for or on behalf of SOS Children’s Villages in order to achieve a culture of safeguarding.

Core Competencies KindnessContinuous learningInclusivenessInitiativeResults orientationHow To ApplyExcited to take on a new Challenge. . . Then send us your application (application letter, detailed CV containing contact details of their references) electronically through SOS Children Villages Application portal (ICIMS)Click to view our EVP BrochureFemale candidates are highly encouraged to apply. Only shortlisted candidates will be contacted. SOS Children’s Villages in Ethiopia holds strict child safeguarding principles and a zero-tolerance policy for conduct of sexual harassment, exploitation, and abuse in the workplace and other places where the organization’s activities are rendered.

Parallel to technical competence, recruitment, selection, and hiring decisions will give due emphasis to assessing candidates value congruence and thorough background checks, and police clearance reference check processes. SOS Children's Villages in Ethiopia provides equal employment opportunities to all co-workers & qualified applicants without regard to race, color, religion, gender, ancestry, national origin, age, disability, marital status, or class.