Special Markets Administrator

Key ResponsibilitiesOrder & Delivery ManagementProcess and manage vehicle orders from fleet, rental, and government clients.Track order status, coordinate delivery timelines, and ensure accurate documentation is maintained throughout.Liaise with logistics, dealerships, and internal departments to ensure timely and professional delivery of vehicles.Documentation & CompliancePrepare and manage all paperwork related to vehicle sales, including contracts, delivery notes, registration documents, and compliance forms.Ensure all documentation is accurate, complete, and aligned with internal policies and external regulatory requirements.Maintain organized digital and physical filing systems for audit and reporting purposes.RT57 Government Tender SupportProvide administrative support for BYD’s participation in the RT57 annual government tender process.Assist in compiling tender documentation, tracking submissions, and coordinating with relevant stakeholders.Ensure deadlines are met and all tender-related records are properly maintained.Reporting & Data ManagementMaintain accurate records of fleet and rental transactions, delivery schedules, and client communications.Assist in generating reports on order volumes, delivery performance, and client engagement.Support data entry and system updates to ensure real-time visibility of special markets activities.Team & Stakeholder CoordinationWork closely with the National Special Markets Team to support day-to-day operations and strategic initiatives.Communicate professionally with internal teams, external clients, and government representatives.Provide administrative assistance during meetings, presentations, and client engagements.Qualifications & ExperienceDiploma or degree in Business Administration, Office Management, or related field preferred.2–4 years’ experience in an administrative or operational support role, ideally within the automotive or government sales environment.Experience with tender processes or fleet/rental operations is advantageous.Strong attention to detail and organizational skills.Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP or CRM systems is a plus.Excellent written and verbal communication skills.Ability to manage multiple tasks under pressure and meet tight deadlines.Key CompetenciesAdministrative Accuracy & EfficiencyTender Process KnowledgeOrder & Delivery CoordinationData Management & ReportingTime ManagementTeam CollaborationCustomer Service OrientationProblem Solving & AdaptabilityWhy Join BYD South Africa?BYD is a global leader in New Energy Vehicles, and as we expand our footprint in South Africa, we offer a unique opportunity to be part of a pioneering team shaping the future of mobility. As a Special Markets Administrator, you’ll play a key role in supporting high-impact sales channels and contributing to the success of BYD’s fleet, rental, and government operations.If you thrive in a structured environment, enjoy working with detail, and want to be part of a fast-growing team making a real difference, BYD South Africa is the place for you.