Sponsorship & Project Coordinator – Festivals & Events (14 Month Contract)

Sponsorship & Project Coordinator – Festivals & Events (14 Months)MRG LiveToronto, OntarioWho We Are:MRG Live is part of The MRG Group — Canada’s largest independent concert promoter and live entertainment venue operator. We produce over 1000 events annually across 9 owned and operated venues and have produced concerts hosted in clubs and arenas across North America, Europe, and Asia-Pacific. Our diverse portfolio includes leading hospitality brands, experiential venues like Par-Tee Putt and Par-Tee Pong, as well as AdmitOne, North America’s fastest-growing multi-product ticketing platform. We are at the forefront of the experience economy, producing innovative festivals, concerts, and community events.Who You Are:You are a highly organized, detail-oriented, and motivated individual who excels at managing relationships and coordinating complex projects. You thrive in fast-paced environments and enjoy collaborating with cross-functional teams to bring live events to life. With a strong sense of ownership and an eye for detail, you take pride in supporting sponsorship sales, vendor management, and project coordination across a range of festivals and events.The Fine Print:Coordinate vendor and sponsorship activities for events, including ongoing communication with the City of Burlington and other municipal partners.Support the development and implementation of sponsorship sales strategies and campaigns for both city-led and company-produced festivals and events.Research, identify, and pursue year-round sponsorship opportunities to support 365 annual programming.Provide administrative and executional support for sponsorship outreach, tracking, and fulfillment across multiple events.Use Asana project management software to ensure transparent project tracking.Build and maintain tracking documents in Google Sheets or Excel.Collaborate with marketing, operations, and production teams to ensure sponsor deliverables are executed accurately and on time.Manage key sponsor accounts to ensure consistent communication, deliverables are met, and relationships are maintained.Oversee the full invoice lifecycle, including requesting, filing, tracking, and reconciliation to ensure accurate and timely payment collection.Act as a promoter representative for shows in Hamilton and surrounding areas as required.Collaborate with internal teams to support the planning and execution of new business and events in the Eastern Region.Assist the Events team with corporate and group sales initiatives as needed.Attend in-person meetings and site visits, as needed, in the Eastern Region.Perform other duties as assigned.We Are Looking for Someone With:Minimum 3+ years of related experience.Experience working in cross-departmental teams or structures.Proven ability to manage multiple priorities and tasks simultaneously.Highly self-motivated, organized, and detail-oriented.Strong interpersonal communication skills, including tact, assertiveness, and the ability to communicate across all levels of an organization.Excellent written and verbal communication skills.Ability to work both independently and collaboratively as part of a team.Constructive problem-solving approach with creativity and adaptability.Comfort standing and/or walking for long periods during event execution.Work experience in live music and large-scale event environments considered an asset.Strong organizational skills and the ability to prioritize multiple projects effectively.Professional communication skills via Slack, Email, Google Meet, and Phone.Valid driver’s license and access to a vehicle.Experience with HubSpot Sales considered an asset.Experience with Asana and/or Google Drive considered an asset.What’s In It For You?Participation in the MRG Travel Ambassador Program.A fun, inclusive, and casual environment with a close-knit team of creative, energetic professionals.Employee discounts to concerts, shows, and hospitality venues within The MRG Group.A welcoming and safe workplace where everyone can show up authentically and feel respected.Opportunities for career development and growth within a company that values innovation and initiative.Thank you for your interest in MRG. Given the anticipated interest in this role, only those selected for an interview will be contacted.