Facilities Director (41-6003)

Job DescriptionBe Part of Access to Justice Behind the Scenes!The Alaska Court System invites applications for the position of Facilities Director, based in Anchorage. Under the general direction of the Administrative Director of the Court, this position oversees facilities issues for all 40 state court buildings throughout Alaska. The Facilities Director develops, coordinates, and expedites the design, construction, renovation, leasing, security, budget, maintenance activities, and coordination with relevant court departments such as fiscal operations, information services, and security and emergency preparedness. This encompasses serving court system staff and interacting with other state and local agencies.

The Facilities Director is a member of the court system's senior management team and works closely with the Administrative Director, senior administrative staff, and judicial officers to ensure court buildings are functional and safe environments for the public and staff to conduct court business. The incumbent must be self-directed, but a team player. This is a supervisory job class with substantial authority to support their staff members to be high-performing, and to employ, discipline, and adjudicate the grievances of subordinate employees. This position is in the court's partially exempt service and serves "at-will" to the Administrative Director.

Key Responsibilities Of This Position Include The FollowingWork with ACS Fiscal staff to develop, prioritize, and package a financial management presentation of the capital budget as it pertains to Facilities;Responsible for submitting annual operating and maintenance budget requirements to the Chief Financial Officer for 40+ court locations;Supervise Facilities staff members to include staff development and team building;In conjunction with Fiscal staff, develop project budgets, manage reimbursable services agreements for recurring maintenance and construction contracts; track leasehold projects requested by users and monitor costs; maintain financial controls, project accountability, and status;Analyze and develop facility requirements for new construction, renovation, or maintenance projects; determine project feasibility, scope, prepare cost estimates, and recommend alternatives and priorities;In accordance with ACS procurement guidelines, solicit, negotiate, and oversee requests for proposals and competitive bids for professional services and construction contracts; participate in the preparation, review, selection, and award of bids;Coordinate with staff, contractors, consultants and regulatory agencies for timely review and approval of plans and drawings, assuring compliance with building codes, local, state and federal laws and regulations, and policies and procedures;Serve as project manager for planning, design, and construction contracts:

define project goals and objectives; solicit input from user groups for space planning; coordinate design resolutions with architects; review and approve submitted plans;Administer contracts for new construction, remodel and leasehold; review completed work and review and track project budgets;Inspect buildings for compliance with contract documents and applicable building codes; coordinate abatement contracts to minimize impact of hazardous substances at court facilities;Perform warranty research and resolution; resolve user complaints; review and approve small procurements and arrange for repair of building systems and components;Maintain project files and records, plans, specifications, and as-builts.

Distinguishing characteristics of an ideal candidate will include the following. Please address these in the required Letter of Interest: Working knowledge of commercial facilities maintenance and operations including electrical, mechanical, architectural, HVAC, and Direct Digital Controls. Knowledge of the principles and techniques of contract administration, including organization, planning, budgeting, and reporting. Knowledge of the tools of project management such as methods development, project scheduling and cost analysis. General skills in architectural design such as space planning, building and casework details. Proficient in MS Office software and Adobe Acrobat.

General knowledge of drafting software such as MS Visio, AutoCAD or REVIT. Knowledge of project scheduling software such as Timberline, Primavera or MS Project. Ability to establish and maintain cooperative and effective relationships with a wide variety of government officials, contracting agencies, consultants, contractors, architects, engineers, court staff, and court users. Ability to set goals, monitor progress, and adjust resources to accomplish objectives. Experience analyzing bids and proposals for specific criteria, cost efficiency, quality, economy, and other related aspects. Recognize hazardous conditions and take appropriate steps.

Ability and willingness to be on call as needed and travel to remote locations with limited services in small aircraft. Ability to motivate staff and create a compelling vision for the importance of the facilities work in the success of court operations and the delivery of court services. Ability to plan strategically and implement changes. The Work Hours Full-time court employees are currently scheduled to work 37. 5 hours per week. The work hours for this position are Monday - Friday, 8: 00 a. m. to 5: 00 p. m. with a one-hour lunch break.

Occasional evening and weekend work is required as well as occasional overnight travel. The incumbent must be available outside of court business hours for emergencies and unexpected interruptions to court operations. The position is not eligible for overtime compensation. Duties require frequent in-person, videoconference and telephone contact with people from diverse backgrounds and different levels of experience and knowledge. The minimum annual salary is $123,903 . 00 at range 24. ACS practice is to begin employees at the first step on the salary schedule. A higher starting salary may be considered depending upon the finalist's current salary, education, and experience.

What benefits do we offer? Typical Benefits for Full Time Employees Include: 12 paid holidays per yearMedical and dental coverage for employee and eligible dependentsVision plan (optional)Employer-paid Basic Life insurance with additional coverage availableMembership in the Public Employees Retirement System (PERS)Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social SecurityAlaska Deferred Compensation Plan (optional)Personal leave accrual See http: //doa. alaska. gov/drb/index. html for additional information.

LEGAL RIGHT TO ACCEPT EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor. IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter of interest may disqualify you from consideration for an interview. For more information on the Alaska Court System, please visit: http: //www.

courts. alaska. govThe Alaska Court System is an EEO employer and proudly promotes diversity. Minimum QualificationsA bachelor's degree from an accredited college with a major in facility management, public or business administration, planning, design, architecture, engineering, or a closely related field. ANDFive years of professional experience in facility management, building design, planning, project or cost management, or construction management. ANDAt least three years of experience as a supervisor where staff development and team building was a focus of the position.

SubstitutionGraduate study in architecture, administration, planning or engineering may be substituted for up to one year of the required experience. Preferred QualificationsExperience as a structural/mechanical engineer or architect. Experience with facilities management systems. Experience with government procurement and contracting. American Institute of Architects (AIA) certification. Project Management Institute (PMI) certification. Quality control certification such as that issued by the Corps of Engineers. Construction Specifications Institute (CSI) certification. Additional Required InformationThis applies to your application submission. Documents To Be Attached To The Application (REQUIRED)A professional letter of interest, completed per the instructions below.

Post-secondary transcripts, if using education to meet minimum qualifications. Documents to be Submitted at the Time of Interview (REQUIRED): If You Are Selected To Advance To The Interview Phase Of The Recruitment Process, You Must Provide The Following At The Time Of The Interview (if Not Already Attached To Your Application)Copies of your most recent (2) performance evaluations, if available. A list of two or three professional references who have had supervisory authority over you along with their email addresses and daytime contact phone numbers.

LETTER OF INTERESTPlease Attach a Letter Of Interest To Your Application Before Submitting It Online Or, If Unable To Attach To Your Application, Email It To Recruitment@akcourts. gov Your Letter Should Be professionally written and include proper format, grammar, spelling, and punctuation. Explain how you meet the minimum qualifications of the position. Express your interest in employment with the Alaska Court System. Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

WORK HISTORYIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, you will not advance to the interview and selection phase of the recruitment. EDUCATION If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required. SELECTION PROCEDURE Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring manager. NEPOTISM REVIEW To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information. Contact InformationContact Title: Recruitment E-Mail: recruitment@akcourts. govMailing Address: 820 West 4th Avenue, Anchorage, AK 99501Phone Number:

(907) 264-8242The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package. The following are typical benefits available to full-time employees. Actual benefits received may differ by position type or be prorated for other than full time work.

Membership in the Public Employees Retirement System (PERS) Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security Medical and dental coverage for employee and eligible dependents Vision plan (optional) Employer paid Basic Life Insurance with additional coverage available 12 paid holidays per year Personal leave accrual based on years of creditable state service Option to enroll in the Alaska Deferred Compensation PlanFor more information on the Alaska Court System, please visit: http: //www. courts. alaska. gov01Are you a current or former Alaska Court System employee? If yes, please list location and department.

02Have you carefully read the minimum qualifications for this position, and do you certify that you possess the required education and/or experience to meet the minimum qualifications as stated? Attaching a resume is NOT an alternative to filling out the application in its entirety. Noting "see resume" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job opening.

YesNo03Have you attached (or submitted) the required letter of interest detailing how your knowledge, skills, and abilities pertain to the bulleted points listed in the job description? Failure to submit a letter of interest may disqualify you from consideration for an interview. YesNo04Are you proficient at speaking another language besides English? If "Yes" - which language? Required Question