Administrative Specialist I (Flexible/Hybrid)

Are you passionate about the environment and want to make a difference?DEQ has two open opportunities for Administrative Specialist I. This posting is for multiple vacant positions: 60034448 and 60034478Position 60034478 is an anticipated vacancy. This position is expected to be available on September 1, 2025. *These positions are located at512 North Salisbury Street, Raleigh NC 27064 (Archdale Building)Both are full-time (40 hours per week) with State Benefits. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www. studentaid. gov to learn more.

These positions currently qualify for a hybrid telework option with routine office and remote workdays. The NC Department of Environmental Quality trusts our employees to be self-motivated successful in hybrid/remote roles. Telework options are subject to change at the discretion of management. Administrative Specialists in the Division of Water Resources' Public Water Supply (PWS) Section work as a team to complete a variety of tasks related to established business processes.

All Administrative Specialists provide cross-training to other administrative staff, and all team members are capable of performing the administrative functions needed to support the Section and keep vital work running smoothly. ÂSpecific areas of responsibility may be assigned by the supervisor and include supporting PWS' 100+ staff in areas such as plan review, sanitary surveys, site visits, assessments, certification processes, fee receipts, administrative penalties, and other functions. ÂPWS Administrative Specialists Must Have Excellent Attention To Detail And Communicate Professionally In a Fast-paced Setting.

The Following Types Of Knowledge/experience May Be Helpful In These PositionsData entry in databases such as Safe Drinking Water Information Systems (SDWIS), Plan Review Information System Management (PRISM), and/or PayPoint electronic payment systemsExperience managing electronic files (e. g. , MS SharePoint, multiple drives), and/or converting files into digital formatFamiliarity with public water supply/drinking water rules and regulations and/or processes related to engineering plan review, administrative penalties, permitting, certification, etc. Key ResponsibilitiesProviding direct assistance to external customers:

responding to and directing calls from a variety of agencies, officials, professionals, and the general publicReferring technical questions to the appropriate program manager or staff personnel and sending information to callers via mail and emailProcessing incoming and/or outgoing mail:

 opening, reviewing, distributing, printing, copying, collating, preparing packagesReceiving checks, entering into electronic check register, posting payments appropriatelyRetrieving records, plans, and other documents for projects as requested, including retrieval from basement files or State Records Archives and extensive searching through Microfilm Blue CardsReviewing various documents for accuracy, data entry, and using data to produce reports and to track performance measures/complianceCoordinating with regional staff and others as needed to resolve missing data, errors, or inconsistencies and ensure data follows standards and meets requirements, referring questionable documents and unusual issues to appropriate engineers or managementMaintaining digital and/or hard-copy files as requiredThe Division of Water ResourcesThe Division of Water Resources (DWR) is responsible for protecting North Carolina's drinking, surface and groundwater for all waterbodies including lakes, streams, rivers, wetlands, and aquifers.

This environmental stewardship is accomplished through actions including permitting issuance, investigations, regulatory compliance, and enforcement, monitoring and field assessments, certifications, laboratory analysis and testing, planning, water quality standards management, educational outreach, and other efforts. The Division comprises six sections: Water Quality Regional Operations, Water Sciences, Public Water Supply, Water Quality Permitting, Water Quality NPDES Permitting, and Water Planning. Â Click here to learn more about the Division of Water Resources.

ÂDWR's Public Water Supply (PWS) Section promotes public health by ensuring that safe, potable water is available in adequate quantities to the residents and visitors of North Carolina served by PWS systems by assuring that such systems are properly located, constructed, operated, and maintained. PWS systems provide piped drinking water to at least 15 connections or 25 or more people 60 or more days per year. The section has branches and programs for:

implementation of the mandates of the federal Safe Drinking Water Act; review and approval of plans and specifications for new and expanding or improving PWS systems; inspections, investigations, and technical assistance; emergency responses and complaint investigations; source water assessment, protection, and wellhead protection; capacity development; and administration of an operating fee permit program. ÂÂThe NC Department of Environmental QualityThe primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. DEQ is the lead stewardship agency for the protection of North Carolina's environmental resources.

The organization, which has offices from the mountains to the coast, administers regulatory programs designed to protect air quality, water quality, and the public's health, and works to advance in all-of-the-above energy strategy that fits North Carolina's needs. DEQ also offers technical assistance to businesses, farmers, local governments, and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the state's school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life.

Please visit our website at the Department of Environmental Quality for more information. To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text résumé section, or on an attachment will not be considered for qualifying credit. Some state job postings say you can qualify by an "equivalent combination of education and experience.

" If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr. nc. gov/experience-guide for details. High school diploma or General Educational Development (GED) diploma and two (2) years of related administrative experience, or equivalent combination of education and experience. ÂThe North Carolina Department of Environmental Quality (DEQ) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders.

ÂÂDEQ uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. ÂApplicants seeking Veteran's Preference must attach a DD-214, Certificate of Release or Discharge from Active Duty, to their applications. If applicants earned college credit hours but did not complete a degree program, they must attach an official transcript to each application to receive credit for this education. If applicants earned a foreign degree, foreign degrees require an official evaluation for U. S.

equivalency, and must be submitted to Human Resources for verification. There are several organizations that perform this specialized service, feel free to use any service of your choosing. The National Association of Credential Evaluation Services (NACES) has several options on their website that can provide credential verification: Â https: //www. naces. org/members. Â Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status.

"  If you are selected for an interview, you will be contacted by management.  If you are no longer under consideration, you will receive an email notification.  If there are any questions about this posting other than your application status, please contact: Deborah Williams at deborah. williams@deq. nc. gov or 919-707-9195. For technical issues with your application, please call the GovernmentJobs. com applicant support help line at 855-524-5627 or email support@governmentjobs. com.