Administrative Coordinator

An Administrative Coordinator position in the Greater Chicago, IL area is available with Storm Search. This is a Direct Hire job opportunity offering a competitive salary, bonus incentive, excellent benefits package, and growth potential!LOCAL CANDIDATES ONLY MUST BE A US CITIZEN OR GREENCARD HOLDERThis role is critical to ensuring smooth front office operations, timely order processing, and a professional and welcoming environment for both internal staff and external visitors. The ideal candidate is proactive, service-focused, and thrives in a fast-paced setting where no two days are the same. Some of the Responsibilities of the Administrative Coordinator include:

Answer incoming calls from customers, suppliers, and other external contacts, and direct them appropriately. Greet visitors at the main entrance and escort them to meeting rooms as per their scheduled appointments. Process parts orders using the company’s ERP software system. Coordinate shipments of parts orders to ensure timely and accurate delivery. Perform regular document filing and scanning for various departments. Monitor inventory of office and conference room supplies (e. g. , snacks, drinks, utensils) and reorder as needed. Prepare conference rooms and arrange catering for meetings and special events.

Partner with the HR Manager to track employee birthdays and work anniversaries, and assist in planning office celebrations. Some of the Qualifications/Requirements of the Administrative Coordinator include: Professional and effective communicator, comfortable interacting with customers, vendors, and internal teams. Friendly, approachable, and capable of handling a wide range of call types, including customers and cold callers. Strong attention to detail to ensure accuracy in order processing and shipment coordination. Flexible and adaptable to changing tasks, priorities, and schedules. Excellent multi-tasking and organizational skills. Proficiency in Microsoft Office, including Word and Excel.