Student Affairs Manager - Food Science & Technology

Posting DetailsPosting DetailsPosting Number S14369P Working Title Student Affairs Manager - Food Science & Technology Department CAES-Food Science & Technology About the University of GeorgiaChartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.About the College/Unit/Department College/Unit/Department website https://foodscience.caes.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule InformationMonday – Friday, 8am-5pmAdvertised Salary Commensurate with Experience Posting Date 11/11/2025 Open until filled Yes Closing Date Proposed Starting Date 12/01/2025 Special Instructions to ApplicantsPlease upload a resume, cover letter, and lost of three references.Location of Vacancy Athens Area EEO Policy StatementThe University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).USG Core Values StatementThe University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.Position InformationClassification Title Student Services Pro II FLSA Exempt FTE 1.00 Minimum QualificationsBachelor’s degree in a related field or equivalent and 2 years of professional experiencePreferred SummaryPreferred Qualifications Position SummaryThis position has a high level of responsibility and serves as the primary administrative resource for student services in the department. It serves as liaison between the department and other University units relating to student services and other departmental activities. Overall duties include representing the department’s graduate and undergraduate programs to various stake holders. The responsibility for the graduate program includes recruiting students, both domestic and international, managing their admission, enrollment, orientation, completion of degree requirements, and serving as a student liaison. This position supports the graduate and undergraduate coordinators in the department, along with the key personnel in the CAES and the graduate school. Selects student ambassadors and supervises them in connection with outreach activities. It works with student Food Science club, industry employers, and other external clients in connection with student career placement, internship, and other academic endeavors.Knowledge, Skills, Abilities And/or CompetenciesExcellent computer skills including student systems, Adobe Experience Manager, Microsoft Office, and Adobe Creative Suite.Extensive knowledge of the requirements of both the undergraduate and graduate degree programs.Organizational skills, self-motivated, good written and verbal communication skills, and the ability to establish and maintain effective working relationships.Strong interpersonal and creative problem-solving skills as well as a positive, collaborative approach to working with students and colleagues.Experience in advising students and student organizations.Thorough knowledge of UGA academic policies and procedures.Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.Physical DemandsTypical office duties including sitting at a desk with computer for extended periods. Lift/carry up to 25 lbs. Driving as needed to perform job duties.Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policyBe advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Background Investigation PolicyOffers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/ResponsibilitiesDuties/ResponsibilitiesGraduate Program CoordinationCreate and update departmental graduate program and procedures manualProvide support to the graduate coordinator as the graduate coordinator assistant, manage communication of policies to faculty and students, advise faculty and students via phone or drop in during regular office hours, distribution of graduate student opportunities, etc.Coordinate comprehensive examinations and oral defenses, MS theses defenses and PhD defenses. Includes announcements to the graduate school, scheduling rooms/times, and collecting and submitting associated paperwork.Create the master calendar of graduate programs events and deadlinesInvestigate and determine solutions to procedural problems and requirementsSchedule and announce graduate student preliminary exams and final examsManage GRA and Fellowship hiring.Oversee GRA hiring actions in UGAJobs with office admin. staff.Provide necessary information to departmental business managers on Athens and Griffin campuses for payroll and fees waiver processing.Monitor Graduate Assistantships to ensure all graduate students are paid in a timely mannerDesign, distribute and compile reports of student exit surveys, and compile outcome data from theses/dissertation defenses.Percentage of time 40 Duties/ResponsibilitiesGraduate Admissions Process CoordinationCoordinate the graduate application processEnsure that all necessary documents are received and in file for reviewCreate and maintain applicant databases and spreadsheetsCreate and implement new application forms to gain pertinent information from applicantsCompile data and evaluate application procedures of like programsImplement changes in departmental admission procedures and policies to meet program goalsCoordinate admission of StudentsComplete admission and denial noticesMatch graduate applicants to departmental graduate research assistantships (GRA) and Graduate School fellowships. Make recommendation to Graduate CommitteeCompose offer letters for GRAOrganize and attend Graduate Committee meetingsInform committee on graduate school and departmental regulationsResearch national statistics relevant to the program to develop departmental graduate admission standards and practicesPercentage of time 20 Duties/ResponsibilitiesStudent Services LiaisonInform current graduate students of Graduate School policies and proceduresInform current graduate students of departmental requirements for M.F.T., M.S., and Ph.D. programsDepartmental liaison with Admissions, Graduate School, International Programs, and the College of Agricultural and Environmental Sciences dean’s office.Ensure departmental and graduate school deadlines are met by tracking graduate student degree progressAssist students with course registration involving Banner and AthenaManage departmental student ambassador program and other student volunteers that assist with departmental effortsCreate and manage databases for tracking student progress, internship participation, enrollment reporting and alumni information.Distribute scholarship and fellowship to graduate and undergraduate students.Apply tuition waivers for graduate students.Percentage of time 20 Duties/ResponsibilitiesStudent Recruitment And RetentionInform prospective graduate students on departmental requirements for admission and availability of financial assistanceCommunicate with prospective undergraduate studentsCreate recruiting materialsDevelop, implement, and supervise graduate student visits and other recruiting visitsDevelop and manage recruitment budget based on allocated fundsDevelop departmental retention strategiesParticipate in recruitment events on campus and throughout stateHost visiting prospective students, school groups, teachers, etc.Percentage of time 10 Duties/ResponsibilitiesDepartmental SupportCoordinate and provide leadership on special projects assigned by the department headWork collaboratively with other members of departmental leadership to assist in the assessment of departmental academic programs and reporting in Xitracs portalPrepare and submit academic program review, enrollment, and assessment reportsAssist with compiling, composing, and distributing departmental alumni newsletterEvent coordination and managementPercentage of time 10Contact InformationRecruitment ContactContact DetailsFor questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.Recruitment Contact Name Faith Critzer Recruitment Contact Email fcritzer@uga.edu Recruitment Contact PhonePosting Specific QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired DocumentsResume/CVCover LetterList of References with Contact InformationOptional Documents