Superior Court - Judicial Assistant

Job DescriptionJob Code: 33080 Salary Grade: 18 Salary Range: $54,204 - $87,276 FLSA: NonexemptThe purpose of this classification is to perform administrative support functions in the management of the office or chambers of an assigned judge.Essential FunctionsThe following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.Organizes, prioritizes, assigns, and/or coordinates work; prioritizes and schedules work activities in order to meet objectives; ensures that staff members have the proper resources needed to complete the assigned work; monitors status of work in progress; assists with complex/problem situations and provide technical expertise; and provides progress and activity reports to judge and/or court staff.Manages daily operations of assigned judges office to facilitate proper administration of court; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed.Coordinates the judges schedule; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; prepares and mails notices for calendars to all involved parties; interacts with parties regarding scheduling issues/conflicts; and appears in court for arraignment and calendar call.Maintains membership dues, organization affiliations, and continuing education activities; reviews requirements for membership, participation and judicial/legal continuing education credits, to ensure staff compliance; conducts research and makes training, travel and lodging arrangements; reviews invoices; and completes and submits payment vouchers, reimbursement forms, and related documentation.Performs personnel and payroll duties for assigned staff; serves as a liaison to human resources and payroll departments; prepares, processes and maintains personnel, payroll, and benefit enrollment information; participates in hiring and termination decisions and processes; conducts interviews; generates new hire and termination documents; creates and maintains information in human resources and payroll databases; and approves payroll.Monitors and implements office budget; administers purchasing processes and payments for equipment, supplies, maintenance, and judicial resources; communicates with vendors; places orders and coordinates invoicing and payments; processes reimbursements; and ensures expenditures are in compliance with approved budget.Acts as liaison between judge and attorneys, staff, litigants, other agencies, and the general public; provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality.Minimum QualificationsAssociate's Degree in Business Administration or a related field required; two years of office management experience in legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.