Executive Assistant (Hybrid)

We have an outstanding opportunity for an energetic person to join our team of assistants in Executive Office. You will get a chance to grow and get a taste of what it takes to be a part of globally structured group of people working for Swiss Re. Are you ready for a challenge? About The Role Our team consists of 12 Team and Executive Assistants located in Bratislava, and we are the point of contact for all administrative tasks and the driving effort for their execution, collaborating with our internal partners.

We are ready to welcome a new team member to make sure things run smoothly and are prioritized properly.  Regular TasksManage calendars Oversee and sort inboxes Organize travel and itineraries Arrange client meetings Plan and execute offsite meetings from start to finish Coordinate agendas Take meeting minutes Track actions from key governance meetings Handle expenses Further TasksOrganize townhalls: This includes agenda preparation, interactive ideas, and facilitation. Set up and organize meetings: This involves agenda preparation, taking minutes, facilitating, sharing recordings, and managing communications in OneNote. Draft internal communications Manage internal communications posts. Collaborate closely with the management team:

On internal communications, client meetings, etc. Assist stakeholders with various events. Support business activities and special projects: Collaborating with teams and external partners as needed to meet deadlines. Track action items Organize sessions with leadership. Update organizational charts, team lists, and distribution lists. Coordinate conference schedules, where leadership will be speaking. Ensure teams have their RCSA signed off, according to deadlines. Administer tools and manage access.

Update and add client profiles in CRM systems About You   3-5 years Experience in supporting management at the executive level, very good command of English Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word) Professional communication and organizational skills Excellent time management and ability to prioritize Flexible personality with a high self-motivation who adapts fast to various situations and responds quickly to challenges Able to anticipate possible risks/issues, maintains a solution approach Able to work independently with little or no supervision, while being a teammate and collaborative  If you do not meet all our requirements but truly believe that you have the right motivation and attitude to do the job, we will be happy to receive your CV as well!  For Slovakia the base salary range for this position is between EUR 1 800 and EUR 2 800 per month (for a full-time role).

The specific salary offered considers: the requirements, scope, complexity and responsibilities of the role, the applicant’s own profile including education/qualifications, expertise, specialization, skills and experience. You can look forward to extra rewards and benefits including an attractive performance-based bonus. We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder. About Swiss ReSwiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient.

We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world. Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking.

We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability. If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience. KeywordsReference Code: 134487