Executive Assistant

About Our ClientThere are many reasons why the hiring company has become one of the fastest-growing firms in the insurance industry. Fueled and driven by capable, committed people who share common beliefs and values and “bring it” every day, the company is always looking for people who have “the right stuff” – people who know what they want and aren’t afraid to make it happen. Headquartered in San Francisco and founded in 2007, the company has over 3,000 employees nationwide. With locations spread out across the U. S.

, its local market knowledge and industry expertise helps support its clients' regional and global needs. The company has grown very quickly since its founding, and it continues to see growth and success thanks to its hard-working and growth-minded employees. About The RoleThe Executive Assistant with a mid to senior level of experience will offer support primarily to the company's Executives out of their San Francisco office. A successful candidate will have previous C-level support experience in a fast-paced, entrepreneurial environment.

What were you looking forCandidates with strong communication skills – written and verbal – who really enjoy working with people and trying to anticipate clients’ (internal and external) needs. Someone with a high level of confidentiality, with the ability to handle high-profile matters and clients with discretion and sensitivity. Candidates who enjoy being a go-to and are adept at handling unique situations, asking thoughtful questions, and being critical thinkers and problem solvers. A time management and organizational guru! This role is responsible for a lot of scheduling and communications between internal and external clients.

As unexpected or new needs arise, this role must be agile to pivot between tasks and priorities. Someone with strong professional technical skills, with the ability to work with clients of varying technical abilities. Location: Candidates must be willing and able to work in the San Francisco, CA office 4-5 days a week. What you will doResponsibilities include managing calendars, coordinating travel internally and externally, event management, and preparing expense reports. To be successful in this role, you should be well-organized, have excellent time management skills and be able to act without guidance.

You will contribute to the efficiency of the business by providing personalized and timely support to executive members. A detailed list of job duties include (but are not limited to): Experience working with high-level executives and managing highly sensitive, confidential information with complete discretionExceptional ability to prioritize, streamline and monitor day-to-day transactions of a busy executive, monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communicationMay involve responding to urgent requests outside normal business hours.

Ambassador for client relationsCoordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetingsExcellent verbal and written communication skills; presents ideas clearly and conciselyEffective listening skills, proactive, mindfulSubmit and reconcile expense reports for the RM President and other Practice Leaders. Coordinate domestic and international travel within the company’s travel policy. This may also involve coordinating complex travel arrangements for others within the practice, including clients.

Team player capable of working in a way that reflects the company’s core values and principles of people first, innovation, respect, responsibility, adaptability, community, alignment, confidence, humility, and funLiaise with executive / senior assistants to oversee requests and queries from senior managersAct as the point of contact for internal and external clientsAttend mandatory internal training classesLead special projects when requestedAny other projects as assignedSet priorities and manage workflow for self to ensure all goals are metInteract with others effectively utilizing excellent communication skills, cooperating purposefully, and providing information and guidance as needed to achieve the business goals of the CompanyTakes initiative and is discreetProject a professional image in action and appearanceWhat you will bringCustomer service-oriented with poise and professionalismStrong relationship management skills, ability to build a personal network throughout the companyAdvanced knowledge navigating the Internet as well as various Microsoft Office programs to include Windows, Outlook, Word, PowerPoint, Publisher, and ExcelStrong attention to detail and time management skillsStrong ability to multi-task and assign prioritiesAbility to work effectively and efficiently both with and without direct supervisionExcellent problem-solving and decision-making skillsStrong interpersonal communication skills, both written and oral Education and/or ExperienceCollege degree preferredExecutive Assistant experience required, ideally C-level executiveInsurance Brokerage experience highly desirable, but not requiredMust have working knowledge of a variety of Microsoft Office computer software applications to include Excel, Word, PowerPoint, and OutlookMust be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demandsMust have a high level of interpersonal skills to manage sensitive and confidential situations.

The position continually requires teamwork, responsiveness, demonstrated poise, tact, and diplomacySalary RangeThe national average salary for this role is $105,000. 00 - $115,000. 00 in base pay and exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, skills, training, certifications and education, while also considering internal equity and market data. Why This CompanyThe company has over 60 offices and 3,000 employees nationwide – and they’re growing! It’s a great time to join the team and be a part of this growth. The company offers:

Generous Paid Time offManaged PTO for salaried/exempt employees (personal time off without accruals or caps); 22 PTO days starting out for hourly/non-exempt employees; 12 company-observed paid holidays; 4 early-close daysGenerous leave time options: Paid parental leave, pregnancy disability and bonding leave, and organ donor/bone marrow donor leaveGenerous employee referral bonus program of $1,500 per hired referralQuarterly employee recognition program for demonstrating the company's values plus additional employee recognition awards and programs (and trips!)Employee Resource Groups: Women’s Coalition, EPIC Veterans GroupProfessional growth & development:

Mentorship Program, Tuition Reimbursement Program, Leadership DevelopmentUnique benefits such as Pet Insurance, Cancer Insurance, Identity Theft & Fraud Protection Coverage, Legal Planning, Family Planning, and Menopause & Midlife SupportAdditional benefits include (but are not limited to): 401(k) matching, medical insurance, dental insurance, vision insurance, and wellness & employee assistance programs50/50 Work Culture: The company fosters a 50/50 culture between producers and the rest of the business, supporting collaboration, teamwork, and an inclusive work environment.

It takes both production and service to be successful!Gives Back – Some of the charitable efforts include Donation Connection, Employee Assistance Fund, and People First FoundationThe company is in the top 10 of property/casualty agencies according to “Insurance Journal”Note: “We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS. ”