Operation Coordinator

DescriptionJob Title: Admin CoordinatorJob DescriptionThe Admin Coordinator is responsible for providing administrative support to ensure the efficient operation of the office. This role involves managing office supplies, scheduling appointments, coordinating meetings, and assisting with various administrative tasks. The Admin Coordinator will work closely with other team members to ensure effective communication and organization within the office. Key ResponsibilitiesCoordinating and assigning projects to inspectors. Follow up on completing reports , upload the job requests on ICCS. issuing Purchase orders for suppliers , and confirming handover to them . support accounting team form suppliers invoices.

Coordinates with the Sales team, clients and Inspection engineers to schedule a job on time. Assist engineers in the preparation of training materials & exams. Request and follow-up the LPOs from clients. Monitors and checks time sheets received daily and keeping a file (soft copy) in the system. Submitting the time sheets with LPOs to the accounts for invoicing. Attends client’s daily inquiries and requests for inspection. Maintains the time sheet registry and invoices received from Accounts Dept. Monitors & controls time sheet books/stickers. Provide administrative support when necessary.

Encode, Prints, and Ensure that the ID Corresponds to the Certificates. Ensures that return acknowledgments are Scanned and Filed for Quick Access. Arrange gate pass and necessary documents for inspection and ensure renewal of the same. Ensure Calibration and monitor movement of equipment used during inspections. Weekly /monthly reporting in terms of jobs performed, certificates printed, rejections, etcRegister and follow customer’s complaints as per approved procedure . Skills And Qualifications Excellent organizational and multitasking skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to work independently and as part of a team. Strong attention to detail and problem-solving abilities. Time management skills with the ability to prioritize tasks effectively. Customer service-oriented attitude. High school diploma or equivalent; additional certification in office administration is a plus. Tools Required Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Email communication tools Calendar scheduling software Project management software (e. g.

, Trello, Asana) Phone systems and communication tools Document management systemsDepartmentRiyadhOpen Positions1Skills RequiredAdministration Executive, Coordinator, Administration Work, Coordination, communication skills, administrationLocationRiyadh - Saudi ArabiaYears Of Exp1 to 3 yearstagsAdministration Executive, Coordinator, Administration Work, Coordination, communication skills, administrationPosted On1750791872000