Task Coordinator Executive | Chocolate & Food Distribution | Dubai

We are looking for a Task Coordinator Executive to ensure seamless coordination and execution of daily business operations across departments. This role requires strong organizational skills, attention to detail, and the ability to manage multiple ongoing projects and priorities.The ideal candidate is proactive, highly structured, and skilled at turning plans into organized actions — supporting management in keeping projects, deadlines, and deliverables on track.Key Responsibilities:Task & Project Coordination:Coordinate and monitor daily operational tasks across departments (sales, marketing, logistics, production, etc.).Maintain and update the company’s task management system or dashboards (e.g., Notion, Trello).Ensure all assigned tasks are properly tracked, prioritized, and completed within deadlines.Communicate updates, dependencies, and next steps to relevant team members.Follow up with internal teams to ensure progress and accountability.Administrative & Operational Support:Assist management in organizing timelines, workflow processes, and internal reporting.Prepare status reports, project summaries, and progress updates for management review.Support the creation and coordination of presentations, activation plans, and meeting minutes.Maintain clear documentation of tasks, approvals, and communication trails.Cross-Departmental Coordination:Serve as a bridge between departments to ensure information flows smoothly.Coordinate with sales, marketing, operations, and finance teams to align deliverables.Follow up on pending tasks or bottlenecks, escalating issues when needed.Support new project rollouts and ensure all teams meet aligned objectives.Performance & Reporting:Monitor KPIs and progress of ongoing projects and tasks.Prepare weekly reports summarizing completed, pending, and upcoming activities.Identify process gaps and suggest improvements for efficiency.Qualifications & Skills:Bachelor’s degree in Business Administration, Operations, or related field.2–4 years of experience in coordination, administration, or project support (FMCG or food industry experience preferred).Excellent organizational and time management skills.Strong attention to detail and ability to manage multiple priorities simultaneously.Proficiency in MS Office (Excel, PowerPoint, Word) and task management tools (Asana, Trello, Monday.com, or similar).Excellent communication skills — written and verbal.Self-motivated, dependable, and solution-oriented.Fluent in English (Arabic is an advantage).Why Join Us?Be part of a fast-paced, innovative chocolate brand with exciting projects across marketing and retail.Gain exposure to cross-functional collaboration and learn from multiple departments.Competitive salary and performance incentives.Work in a dynamic, creative, and supportive environment.Location: Dubai, UAE Employment Type: Full-time