Team Assistant

If you’re motivated to support executives, passionate about working in a collaborative environment, and keen to grow your professional skills within a top-tier funds management team, we’d love to hear from youProvide key administrative support for executives and team members within a dynamic funds management environment, coordinating diaries, meetings, and travel arrangements. Contribute to a collaborative team culture focused on delivering high-quality results, driving innovation, and supporting professional growth.Play a vital role in ensuring smooth day-to-day operations, assisting with onboarding processes, expense management, and organisation of team events and projects.Excellent benefits on offer, including an annual bonus, additional annual leave days and health and wellbeing benefits.The OpportunityJoin a leading Australian organisation that manages a large and diverse portfolio of high-quality real assets across the nation, spanning the property and infrastructure sectors. With decades of experience and a strong reputation for innovation, this business is known for delivering value and impactful solutions for clients, investors, and the community. The company’s collaborative culture promotes growth, professional development, and a forward-thinking approach, making it a workplace where your contribution truly matters.As a Team Assistant within the funds management group, you will play a pivotal role in supporting executives and contributing to a high-performance, collaborative work culture. This opportunity offers the chance to provide exceptional administrative support, ensuring smooth day-to-day operations and an environment where innovation, learning, and growth are central values.The ResponsibilitiesKey responsibilities in this role include:Arrange travel bookings, manage diaries, coordinate day-to-day activities, organise meetings, and catering as requiredSupport monthly corporate card reconciliations, invoice approvals, and personal expense reimbursementsAssist with general administrative activities such as document management, scanning, printing, report compilation, and mail distributionPrepare team meeting agendas, minutes, and coordinate follow-up actionsAssist with onboarding new starters, liaising with IT for equipment setup and inductionOrganise team events and conferences, including logistics, catering, and materials preparationProvide overflow and ad hoc support to the Executive Assistant as needed.The ExpertiseWe are seeking someone with:Experience working in a corporate environment, ideally within funds or propertyProven organisational, multitasking, and time management skillsAttention to detail and strong integrityGreat stakeholder management skills, and excellent interpersonal and communication skillsProactive problem-solving abilities and high level of initiativeMS Office Suite experience, and exposure to using Yardi or managing POsAbility to thrive in a dynamic, fast-paced team setting.The Next StepFor a confidential discussion, please contact Isabella Armati on 0417 937 303 or email isabella@assistantsydney.com.au. Alternatively, apply now with your updated resume.About Assistant SydneyHere at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.