Executive Assistant to the External Affairs Director

Job DescriptionRole Purpose To provide high-level administrative, coordination, and strategic support to the External Affairs Director and the broader External Affairs team, ensuring smooth operations, stakeholder engagement, and timely execution of deliverablesKey Accountabilities And Decision OwnershipManage calendar, correspondence, and logistics for the Director and team, coordinate travel, stakeholder meetings, and internal engagements. Prepare, proofread, and edit outgoing correspondence, including sensitive communications. Support special projects including within the External Affairs function. Act as a liaison for the Director, ensuring prioritization and follow-through. Serve as point of contact between External Affairs and internal/external stakeholders.

Coordinate regulatory submissions, stakeholder meetings, and public events. Manage budget and expense processes including raising purchase orders and tracking spending. Develop and maintain a dashboard to monitor workflows and deliverables. Archive and manage documentation including regulatory filings and stakeholder communications. Maintain confidentiality of sensitive information and communications, especially those involving government, regulatory, and public affairsCore Competencies, Knowledge And ExperienceExperience in Project Management Experience in public affairs, communications, or regulatory compliance is an advantage. Bachelor’s Degree (preferably in Communications, Political Science, Public Administration, or related field). Experience in telecoms, government relations, or regulatory affairs is an advantage.

Strong proficiency in Microsoft Office tools (Outlook, Word, PowerPoint, Excel). Digitally savvy and comfortable with collaboration tools and dashboards.