Administrative Assistant III-Count Room/Ramsey Unit (035230)

Job SummaryPerforms complex administrative support work. Work involves providing administrative supportincluding disseminating information; assisting with maintaining filing systems; and preparing andediting reports and documents. Works under general supervision with moderate latitude for the useof initiative and independent judgment. Essential Functions Organizes, assigns, and reviews unit count room activities to include unit absentee trackingprocedures; assigns inmate housing in compliance with legal, medical, and custodyrequirements; reviews housing and job assignment records to determine compliance with Lamarand Health Summary for Classification (HSM-18) restrictions; makes approved adjustments tocomply with mandates; and maintains classification committee records.

Coordinates with security staff to ensure accuracy of the count process and appropriate inmatehousing assignments; assists in resolving errors or conflicts; and ensures accurate maintenanceof the count room board display. Compiles and enters data for the preparation and maintenance of accurate count room recordsand the verification of information related to the unit strength and count to include additions,deletions, housing assignments, custody status, job assignments, medical status, absences,and lay-ins.

Responds to routine inquiries regarding count room rules, regulations, policies, procedures,records, and reports; assists in the development of unit count room policies and procedures;and makes recommendations for improvements. Organizes, assigns, and reviews the work of others; and assists in training and providingtechnical assistance to others. Performs a variety of marginal duties not listed, to be determined and assigned as needed. Minimum Qualifications Education, Experience, and TrainingGraduation from an accredited senior high school or equivalent or GED. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience.

Fifteen semester hoursfrom a college or university accredited by an organization recognized by the Council forHigher Education Accreditation (CHEA) or by the United States Department of Education(USDE) may be substituted for each six months of experience. Correctional unit operations experience preferred. Computer operations experience preferred. Inmate classification experience preferred. Knowledge and SkillsKnowledge of office practices and procedures. Knowledge of unit count room procedures preferred. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. Skill to communicate ideas and instructions clearly and concisely.

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. Skill to interpret and apply rules, regulations, policies, and procedures. Skill in problem-solving techniques. Skill in the use of computers and related equipment in a stand-alone or local area network environment. Skill to prepare and maintain accurate records, files, and reports. Skill to plan work in order to meet established guidelines. Skill to plan, organize, and assign the work of others.

Additional Requirements With Or Without Reasonable Accommodation Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bendrepeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,alphabetize, lift and carry under 15 lbs. , perceive depth, operate a motor vehicle, and operatemotor equipment. Conditions include working inside, working around machines with moving parts and movingobjects, radiant and electrical energy, working closely with others, working alone, workingprotracted or irregular hours, and traveling by car, van, bus, and airplane.

Equipment (machines, tools, devices) used in performing only the essential functions includecomputer and related equipment, calculator, copier, fax machine, telephone, dolly, andautomobile.