Project Manager

SUMMARY The Senior Project Manager is responsible for overseeing and managing multiple medium to large scale woodworking projects, ensuring budget, schedule, quality, and customer service. ESSENTIAL DUTIES AND RESPONSIBILITIES Set up and manage projects in operations system, ensuring proper creation of work orders, labor and material budgets, and schedule. Plan, organize, and direct activities within the Project Team and assign responsibilities, tasks, and priorities as needed to ensure project requirements are met. Research specifications, costs, production materials and manufacturing methods, and provide labor and cost budget recommendations and itemized production requirements.

Research buyout opportunities and complex items, and assist Purchasing and Engineering in RFQ’s, negotiations and requisitioning. Prepare contracts and negotiate revisions, changes and additions to contractual agreements with subcontractors and suppliers. Evaluate feasibility of designs, based on factors such as technical feasibility, function, budget, and production costs/methods. Serve as the primary point of contact for clients, establishing project requirements, priorities, status, schedule, and potential risk areas or issues. Schedule the project in logical steps and budget time required to meet deadlines. Setup project folders in company directory and maintain all project documentation according to company procedures.

Identify project insurance, permit, license, and tax requirements and coordinate with Accounting and Contracts team. Prepare transmittals, schedule of values, RFI’s, change order submissions, samples for shipping, and updates to budgets and schedules. Process monthly pays requisitions and performs follow-ups to ensure timely receipt of billings. Direct and coordinate the design, fabrication, and shipment of mockups and samples. Manage project execution and monitor adherence to budget, scope, and schedule.

Prepare project status reports weekly by collecting, analyzing, and summarizing information trends; present reports at weekly Projects Meeting and develop action plans with Project Teams to investigate and resolve variances, issues, and risk areas. Make Cost to Complete (CTC) entries weekly in operations system for material, labor, & general condition overruns. Prepare and submit Cost to Complete (CTC) to Accounting team monthly. Confer with Installation, owners, contractors, or design professionals to discuss and resolve matters, such as work procedures, complaints, or construction problems.

Analyze building codes, by-laws, space and site requirements, and other technical documents and reports to determine their effect on architectural designs. Coordinate schedule & potential conflicts with structural, electrical, mechanical, & other subs. Plan, research, and coordinate Project Team to perform post-mortem reviews on all projects. Present findings to Finance and Management teams. Develop, mentor, and train employees in all aspects of our process and across all departments; engage project teams during drawing, shop, and site reviews to teach and train; act as ambassadors for our project teams when interfacing customers and vendors.

Develop and nurtures relationships with contractors, developers, and design teams in the pursuit of future project opportunities and relays information to the Sales and Estimating Team. Other duties as required. QUALIFICATIONS & REQUIREMENTS: Must be a strategic thinker, possess strong leadership skills, and able to communicate with customers and at all levels of the organization. Ability to effectively work in a team environment, including ability to delegate, take/follow directives, maintain professional demeanor, and demonstrate respect for all employees. Demonstrates organizational and communication skills when interacting with internal departments and external customers.

Demonstrates professionalism, company, and industry knowledge and can effectively represent the company in a positive light in front of current and potential customers. Must be a quick thinker, problem solver and be able to handle difficult situations as they arise in production, with contractors, and on job sites. Demonstrate clarity, urgency, and follow through in managing multiple projects. Expert ability to read and understand blueprints. Will be required to travel to the job sites to field measure and oversee projects. Education And/Or Experience:

Two (2) to four (4) year certificate from college or technical school; and at least ten (10) years related experience and/or training; or equivalent combination of education and experience. Extensive experience & strong business knowledge of construction & woodworking industries. Expert knowledge of and experience in project management methodology. Expert knowledge & experience with AWS, QCP, FSC, and LEED programs and requirements. Computer Requirements: Word, Excel, and Powerpoint software – MS OfficeManufacturing, Scheduling and Inventory software – i. e. INNERGY Email & Calendar software – MS Outlook Internet software – Windows/Internet Explorer