Executive Assistant

The role in a nutshell: To provide full EA support to the Deputy Managing Director, Chief Operating Officer and Sales Director at TFSUK, carrying out all duties in a timely and efficient manner. What you'll be doing: Acting as first point of contact:

dealing with correspondence (incoming emails and post) on behalf of the Deputy Managing Director, Sales Director, and Chief Operating Officer, handling enquiries and requests competentlyOrganising and maintaining diaries on behalf of three directors, including making appointments, organising meetings, organising performance reviews and arranging cateringArranging travel, visas and accommodation and manage itinerariesEnsure presentations and reports are prepared in a timely manner for submission to Operational Leadership Committee, Management Board Meeting and TFSUK Executive Board and any other meetingsEnsure monthly Operations Reports are collated and circulated to wider management monthlyHelp with arranging Annual Dealer Director meetings/dinner/logisticsArrange Department team meetings and monthly catch ups with line managersSupporting meeting governance by taking minutes and actions as requiredEnsure company car forms and expense reports are completed and submitted Raising Purchase orders within Concur and ensuring payment of invoices are processedRequirementsKey Experience & Skills:

Experience of diary management. Experience working in a busy environmentProficiencies in using Microsoft Office software, particularly PowerPointGood level of literacy and numeracyDemonstrable experience of working autonomously with limited supervision. Attributes & Behaviours: Good time management and organisational skillsStrong written and verbal communication, including confidence in presentingSelf-motivated and proactive workerKeen attention to detailAble to work effectively with all levels of staff and external partnersAble to coordinate multiple events, tasks and responsibilities. BenefitsAt Toyota Financial Services (TFS) it is more than just an externally bench-marked salary and bonus, we also offer:

Hybrid working pattern is 2 days in the office and 3 days from a location of your choiceAccess to attractive car schemes for you (& your family) for Toyota & Lexus carsExcellent pension scheme (up to 6% employee contribution and 15% employer contribution)Generous annual leave of 25 days which increases with service and holiday purchase optionPrivate Medical Healthcare (single, partner/spouse and dependent children) with Digital GP ServiceGroup Income Protection cover with Aviva including physical, mental, and financial wellbeing servicesEmployee Assistance ProgramEye testsOnsite gym, Sports and Social Club, & flu jabs to keep you healthyWellbeing hour each month and many more initiatives throughout the year to encourage a healthy mind and body, and to raise awareness and celebrate diversity, equity and inclusionDress for your day policy to make you feel comfortable at workEco HQ, free parking & restaurantTwo volunteering days per yearReward gateway voucher discountsFlexible working scheme and we welcome flexible working conversations at interviewRegular 121s with your manager, a personal development review (PReview) each quarterA wide range of learning & development opportunities including Linked In Learning courses£250 contribution towards you learning something new outside of workAnnual events (e.

g. , summer party, BBQ & Xmas party) including Countdown to Christmas events every December - it is so much fun!Our Recruitment ProcessAt Toyota Financial Services (TFS) we value everyone and are pleased to be recognised as a Disability Confident Employer. We are committed to supporting disabled applicants throughout the recruitment process. Should you meet the minimum criteria for this role and wish to apply under the DC scheme, you may be moved forward to the next stage. Please ensure to add this information into your application.

When it comes to recruitment, please do let us know if we can adjust our process to be meet your accessibility needs. Some examples of how we might be able to help are listed below: Providing a copy of interview questions before the interviewOrganising a time and location that best suits youAllowing additional time for the assessment and interviewWe are happy to review any adjustment on a case-by-case basis to support you to be your best self.