Travel & Assistance Specialist

OBRIO is an IT company with Ukrainian roots inside Genesis business ecosystem. We’re a Forbes-recognized lovemark brand with the highest eNPS in 2025.We are developing Nebula — the biggest brand in the spiritual niche. Nebula has over 65 million users worldwide and has been ranked as the № 1 lifestyle app of the day in the Apple Store and Play Market in the USA, Canada, and Australia several times. Nebula is available on iOS, Android, and Web.Our mission is to make people happier by improving the quality of their relationships.Additional Important MetricsOur team consists of more than 350 talented professionals whose ambitions and striving for success help us build the best products on the market. We have offices in Kyiv and Warsaw.Here are some details we would like to share with you:Nebula is #1 in its niche in terms of downloads and revenue targets;65 million users worldwide;Users from 50+ countries;4.8 — our average AppStore rating (with more than 215 thousand ratings).OBRIO's achievements and team's expertise were shared in Tier-1 international and Ukrainian media, organizations, and brands such as Forbes Ukraine, TechCrunch, VECTOR, The Next Web, Tech.eu, Entrepreneur Media, Fast Company, AIN, IT Arena, MEGOGO, DOU, Projector Institute.We are looking for a Travel & Assistance Specialist to ensure flawless organization of business trips, offsites, and strategic events — creating the right conditions for efficient work across C-level and teams.You’ll be a reliable partner to C-level executives, supporting them with day-to-day operational and organizational tasks, and helping the company move toward its goals.What You’ll DoTravel coordinationPlan and manage business trips, offsites, and internal events for teams and C-level;Handle bookings for flights, hotels, and transfers, coordinating all logistics.Resolve travel issues such as flight changes, cancellations, visa questions, and itinerary updates.Maintain travel policies and supporting materials (guides, checklists, templates).Coordinate team trips and offsites (quantums, teambuildings, hackathons).Assistance to C-levelPlan and coordinate strategic sessions, offsites, and meetings for C-level;Oversee travel and meeting logistics for executives (schedules, partners, documentation);Handle executive requests and ad-hoc tasks, ensuring timely, high-quality execution;Facilitate communication between C-level and other teams during events and offsites;Maintain structure, confidentiality, and efficiency in daily operations.About You2+ years of experience in travel coordination, executive assistance, or a similar administrative role;Proven experience in organizing business trips — from booking logistics to managing documentation;Confident user of travel management tools and online booking systems;Skilled in Google Workspace (Calendar, Docs, Sheets);Experience in budget management and cost optimization;English — Upper-Intermediate or higher (both written and spoken);Strong organizational and multitasking skills, able to meet deadlines;Meticulous attention to detail and accuracy in handling documents, tickets, and itineraries.Why OBRIO is the best place to work?Here you’ll be part of a strong family, surrounded by people ready to support you, who share your interests and contribute to your development. At OBRIO, we love our colleagues, spend time together outside of work, and are happy to invite our friends into the company.At OBRIO, we’ve gathered influential experts, all of whom are open to sharing their knowledge and ready to help solve issues based on their experience. This is the company where you can quickly reach your potential and advance your career.We focus on effective communication and teamwork without unnecessary formalities. You can solve any issue quickly, without multi-level approval.Our BenefitsWork from the comfort of your home or from one of our offices in Kyiv or Warsaw. The choice is yours!Enjoy 20 annual vacation days and unlimited sick leave, all covered by the company;Don't worry about getting the right equipment, we've got you covered if necessary;Stay healthy with access to a corporate doctor online, and health insurance options in Ukraine or a fixed amount towards insurance abroad after your probation period;Keep learning with our extensive corporate library, internal online meetings, and lectures;Grow your skills with our training compensation program;Take advantage of our supportive corporate culture, including assistance with relocation, advice on legal stay abroad, housing support, and help for third-country nationals;Have fun with our online events and team-building activities!Here's what our hiring journey for this position looks like: Initial Screening ➡️ Team Interview ➡️ Skill Assessment ➡️ Final Check ➡️ Job Offer.Let's team up and reach for the stars together!More about us on social media: Instagram, LinkedIn, TikTok.Discover our job openings, refer friends, and get an exclusive behind-the-scenes look at OBRIO by joining our Telegram.