Administrative Assistant I

Company DescriptionUHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto. UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality. www. uhn. caJob DescriptionUnion: Non-UnionSite: Toronto General HospitalDepartment: Ambulatory Multi Organ TransplantReports to: ManagerHours: 37. 5 Hours per WeekShifts: Monday to FridayStatus: Permanent Full-TimeClosing Date:

August 11, 2025Job SummaryThe Ambulatory Clinics of the Multi-Organ Transplant Program are designed to meet the follow-up health needs of organ transplant recipients. All patients transplanted at UHN have a designated Transplant Coordinator within the Ambulatory program who assists in managing their care along with the multidisciplinary health team. Each organ group has a specific time and weekday for clinic, with appointments scheduled through their coordinator. DutiesAs a member of the Ambulatory Transplant Clinic team, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel, including:

performing word processing/typing services for assigned personnel; providing support with small and/or informal meetings/events; maintaining written and/or electronic calendar/schedules; maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats; performing routine budgetary support functions. To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, and have the ability to focus on the priorities of a rapidly changing day.

You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

QualificationsCompletion of Grade XII or recognized equivalentCompletion of a recognized Post Secondary Medical Office Administration programTwo (2) years related office administration experiencePrevious on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environmentExperience working in a health care environment an assetGood verbal and written communication skillsGood organizational and time management skillsGood interpersonal and customer service skillsAbility to produce high quality work in accordance with Hospital standardsAbility to work well under pressureAbility to use good judgment in assessing difficult situationsKnowledge of general office practices, procedures and standardsKnowledge of medical terminology an assetAdditional InformationWhy join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. Competitive offer packagesGovernment organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https: //hoopp. com/)Close access to Transit and UHN shuttle serviceA flexible work environmentOpportunities for development and promotions within a large organizationAdditional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.

)Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.