Talent Acquisition Coordinator – Employee Referral Program

Company DescriptionUHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto. UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality. www. uhn. caJob DescriptionUnion: Non-UnionNumber of vacancies: 1Site: Toronto General HospitalDepartment: People & CultureReports to: Manager, Talent AcquisitionHours: 37. 5 hours per weekStatus: Permanent Full-TimeClosing Date:

August 7, 2025Position SummaryReporting to the Manager, Talent Acquisition, this role will play a key part in supporting the Employee Referral Program and collaborating closely with Talent Acquisition Consultants across multiple portfolios to deliver a seamless recruitment experience. This position is ideal for someone who thrives in a fast-paced environment, excels at coordination and communication, and brings a strong technical aptitude - particularly in Excel and recruitment systems. You will contribute to the continuous improvement of our hiring processes, support daily recruitment operations, and help enhance candidate and stakeholder experiences through strong organization, attention to detail, and a solutions-focused approach.

DutiesSupport the Employee Referral Program (ERP) by monitoring the ERP inbox and responding to inquiries, accurately tracking and flagging incoming referrals, and preparing the necessary documentation for processing payments related to successful hires. Responsible for the development of program metrics and for analyzing data to identify trends, issues, and successes to inform program improvements and reporting. Supports the Talent Acquisition Consultants with day-to-day recruitment activities such as preparing job postings, pre-screening candidates, coordinating interviews with respective hiring teams and conducting reference checks.

Maintain accurate and up-to-date records for both the ERP and broader Talent Acquisition functions within the Applicant Tracking System (ATS) and relevant tracking tools, with a focus on data quality and process integrity. Deliver exceptional customer service to stakeholders, hiring managers, and candidates, maintaining a professional, responsive, and solution-oriented approach. Communicate clearly and effectively, both verbally and in writing, ensuring timely follow-up and proactive information sharing with all relevant parties. Ensure compliance with employment legislation, collective agreements, and internal policies, while consistently meeting internal stakeholder expectations.

Participate in projects and committees as assigned, contributing to process improvements, innovation, and team initiatives across the Talent function. QualificationsA diploma or degree in Human Resources, or an equivalent combination of education, training, and relevant experience is required. 1–3 years of experience in a similar role, with a focus on coordination and/or supporting an employee referral program. Advanced Excel skills (e. g. , formulas, pivot tables, VLOOKUPs) and proficiency in Microsoft Office (Word, Outlook). Exceptional attention to detail with a strong focus on accuracy and quality. Prior experience working in a dynamic, fast-paced office environment.

Proven ability to manage multiple tasks and priorities efficiently. Strong verbal and written communication skills. Excellent organizational and time management abilities. Ability to work independently with minimal supervision, while handling sensitive and confidential information with discretion. Self-motivated with a proactive approach to problem-solving and results delivery. Adaptable and innovative, with the ability to contribute to process improvements and thrive in an evolving environment. Experience using Applicant Tracking Systems (e. g. , SmartRecruiters) and HRIS systems is considered an asset.

Additional InformationWhy join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. Competitive offer packagesGovernment organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https: //hoopp.

com/)Close access to Transit and UHN shuttle serviceA flexible work environmentOpportunities for development and promotions within a large organizationAdditional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc. )Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application. UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.