About UsThe University of Luxembourg is a multilingual, international research university with a strong focus on interdisciplinarity and innovation. As part of its commitment to responsible and efficient resource management, the University has established a central Procurement Office to define and implement purchasing policies that ensure an optimal balance between cost-effectiveness, quality, and stakeholder satisfaction. Operating in alignment with Luxembourg’s legal framework, the Procurement Office manages the acquisition of goods and services across all University departments and research entities.
It plays a strategic role in coordinating tenders and procurement procedures in full compliance with public procurement regulations, supporting both internal needs and partnerships. For more information, please visit the Procurement Office webpage: https: //wwwen. uni. lu/university/administration/procurement_officeYour roleThe administrative assistant will be in charge of all administrative needs for the Procurement office:
Liaise with buyers for information about tendersLiaise with internal clients on all buying procedures when requestedAdministration of e mails received by the office (first level support) Support for Office Intranet communication updatesSupport for publications, presentations and lecturesPublication of all communications related to tenders during procedureYour profileBachelor degree in administration or equivalent experienceA first experience in the administration of goods and services procurement or knowledge of Luxembourg public procurement regulations are considered an assetGood command of SAP MM or other procurement tools is considered as an assetFluency in English and French is requiredExcellent communication and organizational skills with attention to details and accuracy Proficiency with modern office software and content management systemsTeam player, able to work in a multidisciplinary and multicultural environment We offerMultilingual and international character.
Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructureA partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …How to applyApplications should include: Curriculum VitaeCover letterEarly application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system.
Applications by Email will not be considered. All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students. General information: Contract Type: Permanent Work Hours: Full Time 40. 0 Hours per WeekLocation: Campus BelvalInternal Title: Administrative assistantJob Reference: UOL07534
Customize your resume to highlight skills and experiences relevant to this specific position.
Learn about the company's mission, values, products, and recent news before your interview.
Ensure your LinkedIn profile is complete, professional, and matches your resume information.
Prepare thoughtful questions to ask about team dynamics, growth opportunities, and company culture.
