Administrative assistant

About The FHSEThe University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The Faculty of Humanities, Education and Social Sciences (FHSE) at the University of Luxembourg brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences. People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed. The faculty’s research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society.

Your roleWorking closely with the administrative team in place, the postholder will handle general secretarial tasks. Provision of services; e. g. purchase orders, follow-up and verifying invoices, travelIncoming and outgoing mailGeneral secretarial tasks; e. g. phone calls, emails, organising trips, appointments, welcoming visitors, dispatchingOn-boarding and off-boarding of staff membersOrganisation of various events:

conferences, meetings, visits, symposiaInterfacing with central services and the Dean’s OfficeTracking and monitoring budgetsFollow-up of student contractsBooking rooms and service providers for events, including catering expenses Your profileAt least 3 years professional experience in administrationExcellent knowledge of MS office applications and the use of databasesKnowledge of SAP and BI is an assetBusiness fluency in English plus at least one of the other working languages of the University (French and/or German)Good numerical skills and attention to detailExcellent communication skills, service oriented, team playerProfessional and collegial, reliable, can do attitudeWe offerMultilingual and international character.

Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructureA partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …How to applyApplications should include: Curriculum VitaeCover letterEarly application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system.

Applications by Email will not be considered. All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students. General information: Contract Type: Fixed Term Contract 24 MonthWork Hours: 40. 0 Hours per WeekLocation: Campus BelvalInternal Title: Administrative assistantJob Reference: UOL07586