Procurement Senior Assistant

Application period 20-Aug-2025 to 02-Sep-2025Functional Responsibilities: Administrative Procurement Support ServicesClient Relationships / Stakeholder Management Facilitation of knowledge building and knowledge sharing Administrative Procurement Support ServicesProvides a variety of specialized and non-specialized procurement support services, ensuring consistency and quality of work steps completed, as well as optimal information flow: Assist in drafting bidding documents, evaluation reports, and contract award submissions, ensuring consistency in format and content. Process procurement transactions in UNOPS’ corporate system OneUNOPS; Assist in the preparation of Purchase Orders, Contracts, LTAs, or their Amendments.

Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients. Monitor expenditures against allocations. Receive, review, log, and route incoming communication and procurement requests/invoices. Prepare reports, tables, charts, etc. applying technical skills and knowledge in formatting and presentations. Prepare Statistics and reports, including on Procurement volume. Undertake routine follow-up action on procurement on behalf of the supervisor; Publish procurement advertisements and awards. Maintain status reports on procurement activities and work in progress. Maintain and monitor the contracts' dashboard.

Ensure proper physical and electronic filing of all procurement documents accordingly. Client Services Client Relationships / Stakeholder Management Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services. Provide standardized procurement services, guidance, and information to personnel on routine processes and procedures Knowledge building and knowledge sharing Undertake routine follow-up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform the supervisor of status.

Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement Education/Experience/Language requirements: Education: First Level University Degree (bachelor’s degree) in Procurement, Business Administration, Public Administration, or equivalent disciplines is an advantage Master Degree in Procurement, Business Administration, Public Administration, Human Resources Management, or equivalent disciplines will be an advantage Completion of secondary school is required. Experience: 5 years of relevant experience in procurement support services in national or international public or corporate organizations is required with a High School diploma (BAC).

Experience in working with a range of stakeholders in developing countries is desirable. Experience in UN system organizations is desirable. Proficiency in computers and office software packages (Google Suit) is required Experience in handling web-based management systems is an advantage. Experience in use of ERP is required Knowledge of OneUNOPS is an advantage Language: Full working knowledge of French is required. Full working knowledge of Arabic is required. Intermediate working knowledge of English is required. Think big. Meet challenges head-on. Help people build better lives. UNOPS embraces diversity and is committed to equal employment opportunities.

Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities. We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.