Contract Administrator

At UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better. Why Join UPMC?We don’t just take care of patients — we take care of our team, too. And we have the data to prove it. In addition to the benefits you’d expect from an industry leader you can expect: AWARD-WINNING WORKPLACE:

Ranked #1 for Best Places to Work for Women & Diverse Managers by Diversity MBA A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market. Competitive pay Tuition reimbursement Opportunities to grow in your career at UPMCUPMC is looking for a full-time Contract Administrator to support our Pittsburgh location. This position works Monday- Friday, standard daylight hours. No weekends required. This is a hybrid position with work-from-home capabilities, but occasional on-site meetings may be required at the US Steel Tower. Purpose:

The Contract Administrator reflects the mission, vision, and values of UPMC, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards. The Contract Administrator will monitor, create, and update UPMC Sourcing contracts and associated products by working collaboratively with Sourcing Leads and the Content team. Responsibilities include reviewing contracts and item data, completing templates, and ensuring all documents are loaded into the UPMC system timely and accurately.

This role will play a significant role in addressing product disruptions such as backorders, discontinuations, and recalls, as well as maintaining accurate records of rebates received for UPMC. The Contract Administrator will provide support to the Sourcing Leads and Value Analysis teams for cost savings opportunities and new product introductions. The individual must be able to work effectively both independently and in a team environment and must be able to accommodate multiple projects in a fast-paced environment. Responsibilities: Description: Monitors all existing contracts and accurately updates tracker file on a regular basis.

Assists contract owners with new and renewing contracts process including drafting amendments and competing price file templates. Create contract performance reports for local, supply contracts for owners to review. Reviews and verifies details of the analyses completed by the GPO team and prepares recommendations for further action. Confirms GPO contract details and facilitates the activation process with the GPO team. Performs accurate entry of all contracts and related documents into multiple contract management systems including Premier and Sharepoint. Enters Jira tickets for all contract and item updates to the content team, follow up as needed until complete.

Completes any contract owner updates in Premier and Ariba. Performs data analysis for various report requests including but not limited to spend/usage reports, cost impact reports, and conversion reports. Utilized multiple reporting systems for obtaining data for analysis including Peoplesoft, GPO tools, and PowerBI. Enters and maintains Peoplesoft Item Master data including new item setup (IM registration form) and item updates. Works with item owner and enters Jira ticket for Content team to complete. Works with Content team to update vendor hosted catalogs and eMarketplace content.

Monitors EDI exceptions report and resolves pricing issues by working with supplier and item owner. Processes new supplier adds as needed. Completes Supplier Add Form and enters Jira ticket for creation. Completes Lumere tasks as assigned to include new item adds and CDM codes. Supports sourcing leads and value analysis teams with agenda, notes, and PowerPoint presentations. Supports clinical specialty committees focused on product introductions, value analysis, and utilization review consistent with UPMC policies and procedures. Reviews Sourcing Jira ticket queue daily for backordered/discontinued items. Completes IM registration forms, responds to questions, adds information as needed.

Supports Sourcing leads and end-users in remediation of supply availability disruptions (backorders/recalls). Updates Premier designated categories as directed by item owners. Reviews rebate payments received by Finance and adds payment information to the rebate log. Research and reconcile lines as needed for Finance. Records any sales tracings payments on the tracings log. Contacts suppliers regarding outstanding payments. Assists in providing information required for the sourcing Smartsheet file. Participates in periodic business reviews with Sourcing leads and suppliers, providing support as needed. Collaborates with Strategic Sourcing, Value Analysis, Supply Continuity and P2P teams regularly.

Coordinates the flow of information between appropriate parties to accomplish customers and supply management objectives. Participates in and completes special projects as needed. Required: Bachelor's degree in Supply Chain Management, Business Administration, Health Care Management, or other relevant field2+ years experience in Supply ChainDemonstrated expertise in Microsoft Excel, Word, and PowerPointEffective problem solving, critical thinking, and multi-tasking skillsAbility to organize and prioritize workloadExcellent verbal and written communication skills Ability to work both independently and in a collaborative team-based environment, contributing ideas, participating in team decisions, and achieving team outcomesAbility to be flexible and adaptable in a rapidly changing environmentPreferred:

Demonstrated competency with PeopleSoftDemonstrated competency with Jira systemDemonstrated ability to proactively assist customers with their immediate and long-term needsLicensure, Certifications, and Clearances: UPMC is an Equal Opportunity Employer/Disability/Veteran