Program Coordinator

The Program Coordinator will report directly to the Administrative Officer and work closely with Department Chairs on the above matters. This position will engage with a wide range of colleagues/coworkers (faculty, postdocs, students, and staff), in various areas/central offices. The position requires a thorough understanding of University policies and procedures. Key Functions and Expected Performance: Graduate Student Operations: - Hiring manager for graduate student payroll – processes stipends, TA pay and hourly assignments. - Processes Graduate Award Forms (GAF) for central funding for tuition, health insurance, and fees.

- Processes Prize and Award Forms (PAS) for research and travel awards and prizes. - Primary administrative oversight of graduate programs. - Serves as a point of contact for the Ph. D. program to both current and prospective students. - Works closely with the Director of Graduate Studies (DGS), Graduate School, and students to track progress, schedule qualifying examinations and dissertation defenses, etc. - Assists incoming graduate students with necessary steps for enrollment and matriculation. - Coordinates prospective graduate student recruitment. - Assists departments with SLATE graduate application system. - Monitors graduate enrollment and helps prospective applicants with questions about the program and application process. Event Coordination:

- Coordinate department events (seminars, workshops, conferences, recruitment, and other events). - event logistics, securing venues, arranging catering, managing event registrations, and processing honorarium and travel expense reimbursement payments to invited guest speakers. - Manages/reconciles One Card. - Guest Travel Coordinator for department guests and prospective graduate students. Faculty Affairs: - Works closely with the Department Chairs and Administrative Officer on Faculty Affairs- Instructional Staff/Appointment/Reappointment requests using Redcap- Faculty recruitment- Faculty onboarding- Works closely with departments and OIS and ISSS to secure employment visas and assist faculty and students with visa matters. Other tasks:

- Supervises the Program Specialist- Additional duties as assigned. Supervisory Relationships: This position does have supervisory duties as direct supervisor of the Program Specialist. The position will report administratively & functionally to the Administrative Officer. Education and Certifications: - Bachelor's degree is necessary. Experience and Skills: - Two years relevant experience is necessary- Excellent interpersonal written and oral communication skills are necessary. - Ability to work both as a member of a team and independently- Ability to use independent judgment and to manage / impart confidential information. - Ability to analyze and solve problems in a time-efficient manner.

- Ability to plan, develop, and coordinate multiple projects with competing deadlines. - Knowledge of academic student policies, processes, and procedures- MS Office proficiency, Adobe ProfessionalKey Characteristics of a Successful Team Member: - Adaptability- Analytical and Detail-Oriented- Creative Thinking- Reliable- Teamwork