Transportation Coordinator

Job Summary:  Under the direction of the Director of Facility Operations, the Transportation Coordinator is responsible for the tracking of fleet vehicle maintenance and assisting supervisors and other Verland staff in transporting vehicles to appropriate vendors.  The incumbent will function as the coordinator for all company sites and will ensure that fleet vehicles are always in proper running order.   The following is a list, not an all-inclusive list, of duties that may be assigned.   Duties and Responsibilities:  • Maintain fleet vehicles, ensuring that they are in optimal operating condition.

 • Verify that all vehicle registrations are up to date and each vehicle has a signed registration card in the book, a copy of insurance, and a roadside assistance card in the binder/book.  • Receive and investigate all completed accident reports.  • Set up appointments with repair facilities, body shops, etc.  • Keep inventory of gas cards and other related vehicle records utilizing the WEX Platform.  • Track the maintenance for all Verland-owned vehicles utilizing the Enterprise Fleet software platform.  • Work with house supervisors to ensure all vehicle maintenance is completed in a timely manner.

 • Review fleet yearly and make sound recommendations regarding fleet turnover in partnership with the Director of Facility Operations and the Fiscal Department.  • Coordinate installation of all ADA placards and license plates.  • Coordinate any additional vehicle-related problems such as towing, roadside service, replacing lost keys, and delivering or picking up vehicles for service.  • Drive cars, mini vans, wheelchair vans, and 15-passenger vans as needed.  • Perform basic functions such as changing flat tires and jump-starting batteries.  • Assist local insurance company and local police departments in accident investigations.  • Attend court hearings for vehicle-related infractions.

 • Work with house supervisory staff to ensure that the vehicle(s) at each home meets the needs of the individuals at that home.  • Proactively track fleet usage to ensure proper use of fleet resources.  • Manage and maintain accurate fleet information via Enterprise, WEX, and Azuga portals.  • Install Azuga GPS devices and place stickers and placards on vehicles as they are received.  • Perform training as needed at orientation or onsite as needed to ensure we comply with all ADA regulations.  • Be on call daily when not in the office for fleet emergencies.

 • Devise a plan to ensure all vehicles are kept clean and in compliance with all regulations.  • Manage fleet portion of IssueTrak tickets.  • Assist Director of Facility Operations, Purchasing Agent, and Warehouse Manager as needed.  • Work with CLA Maintenance Department as needed.  • Travel throughout the Verland network is required.   Required Skills and Abilities:  • Basic computer skills including Microsoft 365, such as Excel, Word, and Outlook.   Minimum Training and Experience:  • Should have basic knowledge of vehicles and be able to perform minor mechanical repairs, including but not limited to jump-starting batteries and changing tires.  • Must be proficient with computers.

 • Must have and maintain a valid driver’s license.  • Must have all required clearances.   Physical Requirements:  • Requires sitting, standing, walking, driving, seeing, hearing, speaking, and writing.  • Must be able to lift up to fifty (50) pounds independently.  • Requires stooping, twisting, climbing, and manual dexterity.