Client Appointment Setter

OverviewWe are seeking a highly organized and detail-oriented professional to join our real estate team as an Appointment and Calendar Manager. The ideal candidate has experience managing calendars, scheduling showings and meetings, and coordinating appointments to ensure smooth operations. This role allows agents to focus on revenue-generating activities while avoiding scheduling conflicts. By proactively managing appointments and coordinating schedules, this position saves approximately 10 hours per week for agents and ensures a seamless client experience. Key ResponsibilitiesSchedule and confirm property showings, open houses, client meetings, and internal team meetings. Sync calendars across platforms such as Google Calendar, Outlook, and Calendly.

Send automated and manual reminders to clients, agents, and team members. Troubleshoot scheduling conflicts and resolve double-bookings. Maintain accurate appointment records in CRM systems (e. g. , Follow Up Boss, Salesforce). Coordinate with clients, agents, and vendors to confirm availability. Support marketing and open house events with proper scheduling and follow-up. Requirements: Previous experience in real estate administrative support, calendar management, or scheduling coordination. Strong organizational and time management skills with attention to detail. Familiarity with scheduling platforms such as Calendly, Google Calendar, or Outlook. Ability to manage multiple priorities and adapt to changing schedules.

Excellent written and verbal communication skills. Experience with CRM systems (Follow Up Boss, Salesforce) is a plus.