Virtual Assistant

I’m helping Catalyst find a top candidate to join their team full-time for the role of Virtual Assistant.You'll drive growth and efficiency in a dynamic entrepreneurial family.Compensation:HiddenLocation:Remote (anywhere)Mission of Catalyst:"We connect investors and ideas to create more—more opportunities, insights, and results. Through collaboration, innovation, and deep expertise in Sunbelt multifamily communities, we deliver seamless, high-impact experiences for our investors and CRE partners."What makes you a strong candidate:You are proficient in Research, Microsoft Teams, Microsoft PowerPoint, Microsoft Outlook, Microsoft Excel, Logistics coordination.You have the potential to develop in Real estate operations management.English - ConversationalResponsibilities and more:We are a dynamic entrepreneurial family seeking a highly motivated and versatile Virtual Personal Assistant to support a busy husband-and-wife team, AJ and Caitlin, in their professional and personal lives. This offshore role is ideal for a self-starter who thrives in a fast-paced environment, excels at multitasking, and can seamlessly blend business support with family assistance. You will play a key role in streamlining operations, enhancing productivity, and handling day-to-day tasks with initiative and discretion. This is a full-time remote position requiring a minimum of 40 hours per week, with opportunities for growth for the right person with a growth mindset. Interest and willingness to try new things using AI is critical. Weekly video conference updates will be held, and communication will be maintained throughout the day via Microsoft Teams, email, phone, and text message.Key Responsibilities* Email and Communication Management: Sort, organize, and prioritize emails in Microsoft Outlook for AJ, Caitlin, and their two boys (ages 6 and 9); respond to routine inquiries, flag important items for review, and provide weekly agendas or suggestions every Sunday.* Marketing and Social Media Support: Create and schedule social media posts using Canva and AI platforms; automate posting processes to maintain a consistent online presence; develop small marketing collateral pieces such as flyers, graphics, or promotional materials.* Meeting and Scheduling Assistance: Prepare agendas for business meetings; schedule appointments, send calendar invitations via Microsoft Teams or Outlook, and coordinate with stakeholders.* Travel and Logistics Coordination: Research and book flights, hotels, and itineraries for family and business trips; ensure cost-effective and well-planned travel arrangements.* Financial and Spreadsheet Analysis: Review and summarize spreadsheets, highlighting major costs and suggesting actionable ways to reduce expenses.* Document Creation and Task Execution: Interpret instructions from Loom videos or emails to produce documents, PowerPoint presentations, or Excel spreadsheets.* Basic Business Operations: Assist with financial organization such as tracking expenses in Excel; perform ad-hoc research for business ideas or market insights.* Family and Home Support: Create grocery lists and meal plans; schedule contractors or service providers; research and order furniture; update the family calendar for Skylight, including chores, activities, sports schedules, and travel plans.* Educational Assistance: Create organized folders with resources for homework help, school forms, and sports; prepare homework assignments and lesson plans; complete training required for school volunteering.* General Administrative Tasks: Handle phone calls to US-based contacts, vendors, or service providers; use AI tools to improve efficiency in research, content creation, or automation.Requirements* Proven experience as a personal or virtual assistant, with skills in marketing and business operations.* Proficiency in Canva, AI tools, Microsoft PowerPoint, Excel, Outlook, and Teams.* Excellent spoken and written English; ability to make professional phone calls to the US.* Strong organizational skills, attention to detail, and independence.* Ability to handle both professional and personal tasks with confidentiality and reliability.* Availability to work during EST hours (7:00 AM to 6:00 PM), covering at least 40 hours per week.* Reliable high-speed internet and a quiet workspace for virtual collaboration.