Assistant Company Secretary

Do amazing work A career with Viva Energy is more than just a job. It’s a chance to join a group of people dedicated to supporting Australia’s evolving energy and convenience needs. We’re a leading retail, industrial and energy business, and we’ve been helping Australians reach their destination for more than 120 years. Our plans for the future support Australia’s energy transition to sustainable, lower carbon energy solutions. And our recent acquisitions of Coles Express and OTR, we provide Australians with outstanding convenience. At the heart of our plans is people power.

People who want to grow and evolve with us. People with new perspectives, energy and passion to drive Viva Energy and their careers forward. About Viva EnergyJoin a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that’s how we get the best outcomes.

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia. Job DescriptionWe are seeking a highly motivated and detail-oriented Assistant Company Secretary to join our governance team supporting a listed Australian company and its subsidiaries. This role offers the opportunity to contribute to the effective operation of the Board and its Committees, ensure compliance with corporate governance standards, and support the broader legal and regulatory obligations of the group.

The ideal candidate will bring a strong understanding of corporate secretarial practices, excellent communication skills, and a proactive approach to governance excellence. Your ImpactThe Assistant Company Secretary supports the Company Secretary in delivering high-quality governance and secretariat services to the Board, Board Committees, and subsidiaries. This role ensures compliance with corporate regulations, supports board operations, and contributes to the development and implementation of governance frameworks across the group. Board & Committee SupportAssist in the preparation and management of Board and Committee meeting agendas, papers, and minutes. Assist in the preparation and lodgement of ASX forms and announcements.

Assist in the preparation and delivery of the Annual General Meeting. Subsidiary GovernanceAct as secretary of subsidiaries; manage governance and compliance obligations and director training for Australian and international subsidiaries. Prepare circular resolutions, member resolutions, and maintain statutory registers. Ensure compliance with ASIC and other regulatory bodies. Support corporate simplification initiatives, including subsidiary closures. Corporate Governance / ComplianceContribute to the design and implementation of governance frameworks, policies, and procedures. Advise on governance best practices and regulatory changes. Maintain corporate records and internal registers.

Assist in the delivery of the Annual Reporting suite (Annual Report, Corporate Governance Statement)Assist in the administration of employee share plans and share register, dividends and other corporate actions. QualificationsTertiary qualification in LawDemonstrated experience in a listed company environment or in a corporate advisory capacity. Sound understanding of ASX and ASIC compliance frameworks, with a focus on corporate governance and legal obligations. Strong organisational, communication, and stakeholder engagement skillsAdditional InformationWe welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles. Please note:

This role is being sourced through Viva Energy Australia, therefore we will not be accepting applications via external recruitment agencies.