VP - CAD

JOB PURPOSE: Managing and controlling the Documentation, Credit Control, and MIS related activities for CIB, PB & Private Banking business post credit sanctions/approvals in KSA.KEY ACCOUNTABILITIES:Strategic Contribution:  Ensure effective cascading of the functional strategy into department business plans to ensure vertical alignment and horizontal integration with other interfacing departmental strategies. People Management: Manage the effective achievement of assigned objectives through the leadership of the CAD-KSA department by setting of individual objectives, managing performance, developing and motivating staff to maximize sectional performance.  Lead the talent development initiatives for the assigned department, collaborating with technical/discipline experts and thereby ensure the availability of talent to fit business requirements.  Act as a role model and drive adherence to organizational values and ethics by employees of the assigned department to foster a value driven culture within the Group. Budgeting and Financial Planning  Manage the preparation, recommend the department budget, and monitor financial performance versus the budget while ensuring all sectional activities are conducted in line with the approved guidelines. Policies, Systems, Processes & Procedures  Manage and ensure effective implementation of CAD functional policies, procedures and controls covering all areas of assigned department activity so that all relevant procedural/legislative requirements, fulfilled while delivering a quality, cost-effective service. CAD Management  Provide guidance, training, technical support and interpretation of credit policy and work procedures to team members and new staff.  Allocation and review of daily work assignment among team members and ensuring smooth flow of day-to-day activities and transactions.  Maintaining credit facility files with all the relevant documents received from Business Lines teams, scanning of facility documentation before recording them in the vault for safe custody.  Preparation and Review of standard & non-standard documentation, Facility Offer Letters, Security related documents, Internal & External legal opinions and other condition precedent documents, etc. in compliance with sanctioned credit approvals.  Ensuring all security/support documents have been properly executed, signatures are verified and authenticities of the signatories are supported by resolution/POA.  Coordinating with CAD-International team in Head Office/Product Specialists/Coverage and Credit Teams as and when required in order to complete the documentation process/limit release in the Bank’s Systems.  Ensuring approval from relevant authorities is held for deferrals/waiver of any incomplete documents.  Ensuring rectification of existing discrepancies/deficiencies (if any) in documentation.  Preparing and circulating documentation deficiency (expired/deferred documents) reports and following up for its timely submission /renewal.  Verifying encoding Lodgment of documents and updating of collateral data in the Bank’s system.  Verifying and confirming periodically at the time of renewal/review of credit limits that all required security/support documents are physically held in safe custody and periodic clean-up of old and obsolete facility/security documents upon settlement.  Reviewing/verifying approvals requested for permanent release of collaterals, security documentation and ensuring that there are no liabilities or outstanding and facilities are cancelled from the system.  Validating encoding and releasing of credit limits and ensuring accurate detailing before inputting the same into the Bank’s system for CIB clients.  Maintaining accuracy concerning application of interest rates, commission, charges and various types of fees.  Verifying day-to-day transactions – Bilateral Loan Draw Downs, Processing Tickets, Progress Payment Certificate discounting and dropping and adjusting overdraft against shares as per daily shares valuation report.  Verifying instructions for Loan Centre for processing Loan Draw Downs, repayment changes, loan settlements and recovery of various Fees & Income e.g. Management Fees, Commitment Fees, Processing Fees etc.  Verifying instructions for Operations for releasing excess margin held against facilities as per approval.  Verifying Balance Confirmation Letters/Reports.  Verifying control and monitoring reports according to bank requirements.  Ensure proper tracking of arrangement fees / upfront fees / Documentation fees and ongoing fees due on various facilities, its calculations and due dates and timely follow-up with facility agents / coverage teams for receipt of payments and passing on necessary instructions to operations teams for booking the same. Verifying encoding up to date interest rates codes in the Bank’s system.  Verifying Monthly Activity Report illustrating the total volume of transactions processed by the department in each month.  Verifying and disseminating reports relating to collateral, documentation deficiencies and any other associated reports.Verifying and analyzing various reports requested by the COO/ Senior Management.  Ensuring completion of mandatory training requested by the Bank from time to time. Collateral Management  Ensure collateral files are complete, have controlled access, and are well maintained, in line with the Bank’s policies and guidelines, and in compliance with terms of approval, highlighting any areas of non-compliance.  Ensure effective processing of collateral documentation and ensure timely availability of updated information on the system. Internal Collaboration  Works in close coordination with key stakeholders from Consumer Banking and Group Credit for resolution of any queries/ issues related to particular accounts.  Liaises with the Group Credit and Risk Management Unit for sharing/ collating all relevant information and pertaining to collaterals and security documentation in order to facilitate efficiency in transactions. MIS Reporting  Liaises with key stakeholders from Credit Administration for providing periodic update on status of transactions on the Credit Approval Management System and providing detailed information on any anticipated delays.  Oversees the preparation of requisite reports (weekly/monthly/quarterly/ad-hoc) and MIS through periodic reviews to ensure accuracy and timeliness in reporting the right information for facilitating informed decision making. Continuous Improvement  Lead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction. Reporting  Ensure that all department reports are prepared timely and accurately and meet Group requirements, policies and quality standards. FRAMEWORKS, BOUNDARIES, & DECISION-MAKING AUTHORITY:  Functions within the framework and boundaries of Group policies as well as overall organisational and governance frameworks.  Authorised to take decisions as per the approved authorisation matrix. Key Stakeholders Internal:  Credit, Risk Management Unit, Operations, Treasury, Islamic Banking, Corporate & Investment Banking Group, PB, Private Banking, Trade Finance Department, Relationship Managers, Credit Mid Office, IT, CS, Legal Dept. External:  TBD QUALIFICATIONS & EXPERIENCE: Minimum Qualification  Bachelor’s Degree in Commerce / Finance. 5-8 years’ experience in Corporate Banking with at least 5 years’ experience in the Corporate CAD function. SKILLS: Good knowledge of English language (both written and spoken)  Very good knowledge of Banking Products / Corporate Credit Administration functions.  Good knowledge of Bank's Core Banking System and any other associated systems.  Knowledge and use of banking software systems, basic PC skills and MS Office.  Very good knowledge of KSA legal environment, LMA Documentation, AML rules and KYC principles.  Good Analytical Skills.