WAFA IS LOOKING FOR AN EXECUTIVE ASSISTANT TO THE SENIOR MANAGEMENT TEAM

Do you want to become part of a global organization that identifies people and initiatives that successfully have solved local environmental challenges of access to clean water, clean air, and nutritious food? And that helps to promote working solutions to improve the climate? Then WAFA is for you!Become A Volunteer For WAFA (Water Air Food Awards)WAFA is a volunteer-based NGO headquartered in Copenhagen, Denmark. Our main activities are to identify, recognize and award community initiatives that address basic needs and collaborate with nature. By doing this, we give a voice to otherwise unknown and unheard heroes. We are looking for an Executive Assistant to the Senior Management Team. As an EA, you will have exposure to the entire organization and learn from experienced leaders. You will be able to develop your own skills while being part of a truly impact-making journey. If you are passionate about the environment and if you want to bring in your EA skills to help elevate WAFA to the next level, then we have a spot for you!Your responsibilities:Support the senior management team of daily tasks, schedules, and activities, ensuring efficient use of time.Support the senior management team in identifying relevant conferences and networks to participate in.Proactively anticipate the senior management team needs, helping to organise meetings and appointments.Support the preparation of meetings with agendas, minutes, and follow-up actionsAct as a liaison between the senior leadership team and rest of the organization, ensuring effective communication and collaboration across the whole organization.Assist with the coordination of internal and external communications and maintaining strong relationships with key stakeholders & partners.Provide administrative support for management and board meetings, including preparing materials, scheduling, and logistical arrangements (if applicable).Handle ad hoc administrative tasks such as expense reports and document managementHandle external communications on behalf of the senior management team, ensuring that all interactions reflect the company’s values and strategic objectives.Drive the development of an organizational framework that fosters growth, collaboration, and accountability across teams.Familiar with approaching the Danish or/and Swiss culture and Business Community (nice to have)Familiar with prominent personalities including High Net Worth Individuals as well as grant giving foundations (nice to have)We expect you to:Minimum 5 years of experience as Executive Assistant.Experience working closely with executive teams in a strategic or operational role.Detail oriented with a proven record of seamless calendar management.Excellent organisational, interpersonal, and communication skills.Manage highly confidential tasks and information with integrity and the utmost discretion and professionalism.Fluent in spoken and written English and Danish language (nice to have)Advance microsoft office skills, knowledge of Notion, Canva or similar is a plusYou have an availability of 8-12 hours per weekIt goes without saying that you enjoy working with people and are a team player, and that you are self-driven and well-organized.You will be working remotely and require access to a computer with fast internet connection. We communicate via emails and video calls.As a volunteer, you get:To work in an international team and get exposure to experts and enthusiasts from various backgrounds. You have a flexible schedule and the ability to work from home on topics you enjoy and that are meaningful. Most importantly, you will have the chance to put your EA skills in practice and help shape the future of an organization with global reach and potential.Does this sound like a job for you? You can apply with your CV and a short letter of motivation to hr@wafaward.org telling us why you want to join WAFA. We would like our EA to start as soon as possible. We will get back to you for an in-depth discussion about the position. If you would like to know more about WAFA or have further questions, visit our website https://www.wafaward.org/ and get in touch. We look forward to getting to know you!