Program Specialist 2

Online applications must be received before 11: 59pm on: July 28, 2025If a date is not listed above, review the Applicant Instructions below for more details. Available Title(s)107I-YN_CS_NPS - Program Specialist 2Business TitleProgram Specialist 2Employee TypeClassifiedPosition DetailsThe Opportunity: Are you detail-oriented, organized, and passionate about public service? As a Program Specialist 2, you’ll play a key role in helping Washington State University fulfill its commitment to transparency and legal compliance. In This Role, You WillBe the first point of contact for public records requests—you’ll receive, log, review, and process records in accordance with state law.

Use your analytical skills to determine what information can be disclosed, and apply redactions or withhold records when necessary. Draft clear, professional correspondence and maintain accurate records and files. Work with a university-wide online portal to collect and release records from departments across the WSU system. Collaborate closely with the Public Records Manager and consult with the Attorney General’s Office when needed. Communicate regularly with faculty, staff, and administrators across the WSU community via email, phone, and video conferencing.

Manage complex, high-volume requests that require a strong understanding of public records laws, WSU’s organizational structure, and enterprise systems. You’ll thrive in this position if you enjoy working independently while also being part of a collaborative team. Your attention to detail and strong sense of responsibility will help you succeed as you navigate complex records and legal requirements. You’ll be comfortable using a variety of software tools and eager to learn new systems that support your work.

This role offers ongoing training and professional development, so you’ll stay up to date with the latest legal and policy standards. If you’re someone who values integrity, efficiency, and service, you’ll find this role both rewarding and impactful. At WSU, you’ll be part of a mission-driven team that values integrity, efficiency, and service. Your work will directly support our goal of responding to public records requests in a timely and lawful manner. This position is eligible for a hybrid work schedule, with a combination of on-site work in Pullman, Washington and remote work.

The specific schedule will be determined in collaboration with the hiring manager and may be adjusted based on business needs. Additional InformationThis is a full time (100% FTE), project position. This position is overtime eligible. Project End Date: This is a project position expected to end on June 30, 2026. Renewal is dependent on the need for extension and/or if additional funding is secured to extend employment. Monthly Salary: $3,752 to $5,011 | Range 42 (Steps A - M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49. 58. 110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required QualificationsBachelor's Degree or equivalent education/experience. Ability to maintain strict confidentiality. Demonstrated skill in organization and attention to detail. Demonstrated excellent interpersonal, written, and oral communication skills. Demonstrated proficiency in the use of Microsoft Office applications. Demonstrated ability to work effectively and harmoniously with internal and external constituents. Demonstrated experience meeting deadlines. Preferred QualificationsExperience working as an administrative or legal assistant performing duties as referenced in the summary of duties above. About Department/College/Area/ Campus - https: //public-records. wsu. edu/Area/College: Compliance and Risk Management Department Name: Public Records OfficeLocation: Pullman, WAApplication Instructions:

Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Resume Cover LetterExternal candidates, upload all documents in the “Application Document” section of your application. Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted as one file or separate files.

Applicants are encouraged to upload as a PDF, if possible. Reference contact information will be requested later in the recruitment process through Workday. Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74. 34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.

A background check will not be completed until an initial determination of qualification for employment has been made. Time TypeFull timePosition Term12 MonthWashington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U. S. citizens and lawfully authorized non-U. S. citizens. All new employees must show employment eligibility verification as required by the U. S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.

To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu. edu.

Notice of Non-DiscriminationIn matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https: //ccr. wsu. edu/notice-of-nondiscrimination/