Receptionist

Signa Aviation is a Aviation Training Organization and forms part of the Westair Group of CompaniesRECEPTIONISTKey ResponsibilitiesGreet and assist visitors, students, and staff in a professional and friendly mannerAnswer and direct phone calls, manage emails, and handle general inquiriesMaintain a tidy, welcoming reception and office environmentCoordinate training schedules, planning, and student enrollmentsManage student inductions and examination administration (internal & external)Prepare and issue quotations related to training and servicesOversee office upkeep, coffee station readiness, and stationery stock controlHandle filing, record-keeping, and document managementLiaise with service providers to ensure smooth operationsAssist with insurance administration for students and flight crewSupervise cleaning staff and ensure facilities meet professional standardsSchedule and confirm appointments/meetingsDistribute incoming and outgoing correspondence (emails, letters, packages)Maintain accurate records, logs, and databasesAssist in organizing company events, training sessions, and internal activitiesProvide administrative support to management and staff as requiredReceptionist RequirementsPrevious experience in a receptionist or administrative role.

Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in MS Office (Word, Excel, Outlook). Ability to work independently and as part of a team. Grade 12 CertificateDrivers LicenseNamibian citizenClosing date: 10 September 2025