Administrative Coordinator

Westfalia Fruit, a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce - 365 days a year & across the globe. With the largest avocado-growing footprint in the world, we are recognized as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

Westfalia Fruit Products, situated in Gauteng, Kempton Park, has a vacancy for a suitably qualified and experienced: Admin Co-ordinatorRequirementsPurpose of the role: To support daily operational activities through effective coordination and management of administrative functions. This role ensures accurate processing of system transactions, stock reconciliations and maintenance of data integrity within the ERP system. The coordinator acts as a liaison between operational teams and support functions to facilitate efficient workflows and timely issue resolution. Key Responsibilities:

Purchase ordersCreate and manage purchase orders in line with stock requirements (Ad hoc, packaging materials and Maintenance)Track and follow up on open POs to ensure timely supplier deliveryEnsure alignment of POs with Cost codes and supplier agreementsMaintain PO status trackers and communicate updates to relevant departments (Maintenance POs included)ProductionMonitor the accuracy of BOMs used in productionVerification & closing of daily WOs. (Communicate deviations.

)Stock & JournalsPrepare and process stock adjustment journals for crate collectionsCompile packaging movement data and reconcile against system records (Stock Journals)Perform monthly reconciliations on the CHEP portal, comparing physical pallet movements with account statementsGeneral Admin Support the admin and operations teams with ad-hoc administrative tasksMaintain electronic and manual records where neededAssist with internal coordination across departments for smooth workflowsAssisting with monthly supplier provisionsEducation: MatricMinimum of a National Diploma in Administration or equivalent qualification Experience: Minimum 2-3 years relevant administrative experience in a fast-paced environment, and ERP system knowledgeBehavioural Competencies:

High level of commitment to accuracy and qualityAttention to detailDrive to meet deadlinesGood problem-solving skillsGood communication skillsTake ownershipTeam playerReliable & TrustworthyBenefitsThe Company offers a Total Guaranteed Remuneration Package which comprises provident funds, insured benefits, and an option to structure an annual bonus. The closing date for applications will be 30 July 2025NB: Should you not receive correspondence on 30 August 2025, please regard your application as being unsuccessful