Administrative Specialist

About The CompanyMeta, a global leader in the technology and internet industry, is dedicated to building innovative products and services that connect people and foster community. As a pioneering organization, Meta strives to create a diverse and inclusive environment where creativity and collaboration thrive. With a focus on advancing social connectivity, virtual reality, and artificial intelligence, Meta continuously pushes the boundaries of what is possible in digital communication. The company values integrity, transparency, and a commitment to making a positive impact on society through its technological advancements and initiatives.

About The RoleMeta is seeking a highly organized and proactive Administrative Specialist to join our Global Administrative Specialist program team. This full-time role involves providing comprehensive remote administrative support to multiple clients across the company. The successful candidate will manage complex and high-volume calendaring, coordinate domestic and international travel arrangements, and oversee expense reporting. The role requires excellent communication skills, the ability to prioritize multiple tasks efficiently, and a strong understanding of various scheduling and travel management tools.

As a key member of the administrative team, you will collaborate closely with clients and colleagues to ensure smooth operations and uphold service level agreements. Your contributions will directly support Meta’s operational efficiency and help maintain a high standard of administrative excellence across the organization.

QualificationsMinimum of 3+ years of relevant high-volume coordination experienceProven experience providing administrative support to two or more executivesExperience managing complex calendars for multiple clients or executivesProficiency in Microsoft Office, Google Suite, Concur, or similar programsAbility to exercise judgment and discretion in handling sensitive informationStrong organizational and multitasking skills, with the ability to prioritize effectivelyExcellent communication and interpersonal skillsExperience coordinating domestic and international travel logisticsExperience managing expense reports and corporate card reconciliationsUnderstanding of company policies and practices related to administrative supportResponsibilitiesProvide remote high-volume calendaring, travel, and expense support for multiple clientsManage complex and dynamic calendars, scheduling internal and external meetings across campusesCoordinate and book domestic and international travel arrangements using Concur or similar toolsPrepare, submit, and reconcile expense reports in accordance with company policiesEstablish and maintain ongoing communication with clients to understand business priorities and tailor support accordinglyPartner with clients and colleagues for meeting coordination, including room bookings and logisticsOffer proactive time management recommendations to optimize clients’ schedulesDraft and communicate updates or changes in support services to clientsProvide coverage support for fellow Administrative Specialists as neededCollaborate with global team members to share best practices and enhance support processesMaintain adherence to service level agreements and support scope of workEducate clients about program goals, scope, and available support servicesBenefitsCompetitive hourly compensation ranging from $31.

88 to $47. 50, plus bonus and equity opportunitiesComprehensive benefits package including health, dental, and vision insurancePaid time off and holiday leaveProfessional development and training opportunitiesInclusive and diverse work environmentRemote work flexibility, supporting work-life balanceEqual OpportunityMeta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, age, veteran status, disability, or other legally protected characteristics.