Administrative Assistant II

About The CompanyPalm Beach State College (PBSC) is a leading educational institution dedicated to fostering academic excellence, community engagement, and workforce development. Located in Florida, PBSC serves a diverse student body and collaborates with local industries to prepare students for successful careers. The college emphasizes innovation, inclusivity, and lifelong learning, making it a vital part of the region's educational landscape. PBSC offers a wide range of programs, including associate degrees, certificates, and workforce training, designed to meet the evolving needs of the community and economy.

The college prides itself on creating a supportive environment where students, faculty, and staff can thrive, innovate, and contribute to societal progress. About The RoleThe Administrative Assistant II at Palm Beach State College plays a critical role in supporting departmental functions through efficient administrative and clerical duties. This position involves managing files, processing purchase requests, preparing payroll, and assisting with budget activities. The role requires a proactive approach to handling correspondence, generating reports, and providing accurate information to students, faculty, staff, and external stakeholders.

The Administrative Assistant II ensures smooth daily operations by scheduling appointments, maintaining records, and coordinating various administrative tasks. This position also involves loading courses into the system, designing spreadsheets, and assisting in the preparation of presentations. The successful candidate will demonstrate excellent organizational skills, attention to detail, and the ability to communicate effectively across diverse populations.

QualificationsHigh school diploma or GEDMinimum of one year of related administrative experienceProficiency in Microsoft Office Suite or similar applicationsStrong attention to detail and effective time management skillsExcellent verbal and written communication skillsAbility to interact positively with diverse populations, including students, faculty, staff, and external contactsRegular physical attendance and the ability to perform physical tasks such as reaching, stooping, and using a video display terminalAbility to work flexible hours and adapt to fluctuating schedulesResponsibilitiesPerform administrative and secretarial duties, including scheduling appointments and meetingsPrepare requisitions and electronic purchase orders for departmental needsAssist in budget preparation and transfer of budget items as neededMaintain and control departmental records, databases, logs, and cost recordsOrganize and set up files, manuals, and distribute materials accordinglyType, edit, and proofread forms, reports, memos, and correspondenceDesign and manage spreadsheets with complex formulas and linksLoad courses into the college system and update course informationRespond to inquiries from employees, students, and external sources with professionalism and accuracyAssist in the production of presentations with customized formattingIdentify and order necessary office supplies and equipmentPerform additional job-related duties as assigned to support departmental operationsBenefitsTuition fee waiver at PBSC and tuition reimbursement programsHealth benefits including medical, dental, and vision insuranceDisability and life insurance coveragePaid parental leave and wellness programsGenerous paid time off including vacation, sick leave, holidays, and college breaksPotential remote or hybrid work opportunitiesAccess to professional development programs and leadership workshopsRetirement plan options including state retirement, 403(b), and 457 plansEqual OpportunityPalm Beach State College is an equal opportunity employer committed to fostering an inclusive and diverse environment.

We encourage applications from all qualified individuals, including veterans, servicemembers, and their families, and provide priority consideration as applicable. We do not discriminate based on race, color, religion, national origin, gender, age, disability, or any other protected status in accordance with applicable laws.