Administrative Assistant

About The CompanyAvon Technologies is a leading designer and manufacturer of life-critical personal protection solutions for the world's militaries and first responders. Our portfolio includes advanced Chemical, Biological, Radiological, Nuclear (CBRN) protection systems, all developed through our renowned brands, Avon Technologies and Team Wendy. Our core mission is to provide unparalleled protection to those who serve and protect us, empowering them with the confidence to face challenging situations and ensuring they return home safely. We are committed to innovation, excellence, and integrity, fostering a collaborative environment that values resilience and fearlessness.

As a global organization, Avon Technologies recognizes that our success is driven by our talented team dedicated to making a meaningful impact in safety and defense sectors. About The RoleThe Administrative Assistant at Team Wendy plays a vital role in supporting the department's operational efficiency and human resources functions. This mid-level position requires a proactive individual capable of managing diverse administrative tasks while handling sensitive information with discretion. The role involves coordinating schedules, preparing reports and presentations, supporting onboarding processes, and facilitating communication across departments.

Additionally, the Administrative Assistant will assist in organizing company events, managing office supplies, and supporting financial tasks such as expense reporting and invoice processing. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently or collaboratively within a team. This position offers an excellent opportunity to contribute to a dynamic organization committed to innovation and excellence in protective solutions. QualificationsHigh school diploma or equivalent required; associate or bachelor's degree preferred. 2-4 years of administrative support experience, with increasing responsibilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office technology.

Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to handle sensitive information with discretion and professionalism. Problem-solving skills and the capacity to work independently or as part of a team. Preferred QualificationsExperience with project management tools or CRM systems. Familiarity with accounting or budgeting software. Previous industry experience in healthcare, finance, or technology is a plus. ResponsibilitiesManage calendars, schedule appointments, and coordinate meetings, including preparing agendas and materials. Oversee daily office operations to maintain a clean, organized, and functional work environment. Ensure documents are properly organized, accessible, and maintained confidentially.

Prepare and format reports, presentations, and correspondence using various software tools. Serve as the primary point of contact for internal and external inquiries, drafting and proofreading communications. Answer and direct phone calls, taking detailed messages as needed. Collaborate with departments to facilitate workflow and support team needs. Assist in organizing company events, conferences, and team-building activities. Coordinate travel arrangements and prepare detailed itineraries for staff or executives. Monitor and order office supplies, ensuring adequate stock levels. Support onboarding new employees by preparing materials and scheduling orientations. Handle incoming and outgoing mail, packages, and deliveries.

Assist with special projects, gathering data, and tracking deadlines to ensure timely completion. Prepare and submit expense reports, process invoices, and collaborate with the finance team on budget tracking. BenefitsFlexible work schedule options. Competitive hourly compensation ranging from $23. 00 to $28. 00. Opportunities for professional learning and development. Performance-based bonus plan. 401(k) retirement plan with company matching. Tuition reimbursement program to support further education. Mentorship and career growth opportunities within the organization. Equal OpportunityAvon Technologies is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status. We promote fairness and equal access to employment opportunities and are dedicated to fostering a workplace that respects and values individual differences.