About The CompanyMeta is a global leader in the technology and internet industry, renowned for its innovative social media platforms and digital solutions. Committed to building community and bringing the world closer together, Meta continually invests in cutting-edge technologies and diverse talent to enhance user experiences worldwide. As part of its expansive operations, Meta emphasizes fostering an inclusive and dynamic work environment that encourages professional growth, collaboration, and innovation. The company's mission is to empower individuals and organizations through connectivity, making it a desirable employer for professionals seeking impactful roles within the tech industry.
About The RoleMeta is seeking a highly organized and proactive Administrative Specialist to join our Global Administrative Specialist program team. This full-time role is pivotal in supporting high-volume and complex administrative functions across multiple clients and executives. The successful candidate will provide remote support, managing intricate calendars, coordinating international and domestic travel, and handling expense reporting. The role requires excellent communication skills, discretion, and the ability to prioritize multiple tasks efficiently.
As an Administrative Specialist at Meta, you will collaborate closely with clients and colleagues to ensure seamless administrative operations, contribute to process improvements, and uphold the company's commitment to exceptional service delivery. This position offers an opportunity to work within a dynamic, innovative environment supporting some of the world's leading technology professionals.
QualificationsMinimum of 3+ years of high-volume coordination experienceProven experience providing administrative support to two or more executivesExperience managing multiple complex calendarsProficiency in Microsoft Office Suite, Google Suite, Concur, or similar programsAbility to exercise judgment and discretion in handling sensitive informationStrong organizational and time management skillsExcellent communication and interpersonal skillsExperience prioritizing multiple tasks and managing competing deadlinesResponsibilitiesProvide remote, high-volume support for calendaring, travel, and expense managementManage complex and dynamic calendars for multiple clients, scheduling internal and external meetingsCoordinate domestic and international travel arrangements, including booking and itinerary management via ConcurPrepare, submit, and reconcile corporate expense reports and credit card statementsEstablish and maintain ongoing relationships with clients to understand business priorities and tailor support accordinglyPartner with clients and colleagues for meeting coordination, room bookings, and event planningOffer proactive time management recommendations to clients to optimize their schedulesDraft and communicate updates or changes related to support services and program scopeProvide coverage and support for colleagues as needed, fostering a collaborative team environmentCollaborate with global Admin Specialist colleagues to share best practices and improve processesMaintain adherence to service level agreements and support program scopeEducate clients on program goals, scope, and available support servicesBenefitsCompetitive hourly compensation ranging from $31.
88 to $47. 50, plus bonus, equity, and comprehensive benefitsOpportunity to work within a leading technology company known for innovation and inclusivityProfessional development and growth opportunities within a global organizationCollaborative and inclusive work environment supporting diversity and equal opportunityFlexible remote work arrangements to support work-life balanceAccess to extensive resources and support networks within the companyEqual OpportunityMeta is proud to be an Equal Employment Opportunity and Affirmative Action employer.
We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, veteran status, disability, or other legally protected characteristics.
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