Workplace Experience Coordinator

Jump Trading Group is committed to world class research. We empower exceptional talents in Mathematics, Physics, and Computer Science to seek scientific boundaries, push through them, and apply cutting edge research to global financial markets. Our culture is unique. Constant innovation requires fearlessness, creativity, intellectual honesty, and a relentless competitive streak. We believe in winning together and unlocking unique individual talent by incenting collaboration and mutual respect. At Jump, research outcomes drive more than superior risk adjusted returns. We design, develop, and deploy technologies that change our world, fund start-ups across industries, and partner with leading global research organizations and universities to solve problems.People and culture are really important at Jump. Our Office Workplace Services team are key ambassadors and we’re looking to add to the team in our Shanghai office! As a Office Workplace Coordinator you will be responsible for providing first class facilities and administration in partnership with the Global Workplace Services teams. This role suits a resourceful self-starter and team player who will thrive in a dynamic and fast-paced environment, working across our APAC offices.What You'll Do:Manage APAC travel and accommodation bookings for employees and visitorsAssist in managing onsite vendors (food, beverage, engineers, cleaning staff), regularly review and negotiate agreements and oversee facility maintenance and day-to-day operationsIn partnership with the Workplace Manager you will be responsible for reception and conference room coordination (screen incoming calls, greet guests, prepare conference rooms and help operate VC equipment)Work with the Workplace Manager and Tech Services team to plan out desk spaces, people moves and visitor facilitation.Help to evolve our hybrid working environment in collaboration with various internal teams (planning hot desking, sending kit to employees, thinking about how teams can work effectively in a hybrid manner)Collaborate with the Global Workplace Services team on travel, event and swag ideas and global projectsPartner with the wider People Operations team to identify opportunities to enhance & create a positive, productive environment which is aligned with our culture and valuesCollaborate with managers and teams on researching, planning and running in-office and off-site employee events and team bonding opportunitiesProvide light accounting support such as cross-checking team invoices, reconciling transactions on the company credit card and liaising with our Accounts Payable team on team invoices and annual team spend reportingOther duties as assigned or neededSkills You’ll Need:A bachelor's degree in business management or related field (or equivalent experience and training)At least 3 years of previous administrative experienceStrong customer service skills and a professional mannerAn ability to work independently and multi-task effectivelyA keen eye for detail, excellent prioritization, organisation and time management abilitiesStrong verbal and written communication skillsCompetency across Microsoft Office including Excel, Word, and PowerPointTo interact with external and internal individuals effectively, maintaining composure during stressful situationsTo be comfortable working onsite five days per weekReliable and predictable availability