Workplace Experience Coordinator

Location: Tartu, EstoniaPosition Type: Part-time (20 hours per week)Monday to Friday from 9.30-13 .30Location: Väike-Turu 8, City Centre, TartuSummary: We are looking for a Workplace Experience Coordinator who will help keep our Tartu office running smoothly and make it an enjoyable, safe, and welcoming place to work.This role combines two meaningful areas — work environment and occupational health & employee wellbeing — offering variety, impact, and a sense of purpose every day. Your work will directly influence/impact the wellbeing and daily experience of more than 70 team members across the company. You’ll be joining an international organization and playing a key role in keeping our local office efficient, functional, and full of good energy.Your Main Areas of Responsibility🏢 Work Environment & Office OperationsKeep the office organized, well-stocked and running efficiently.Manage ordering of office supplies, snacks and services.Oversee repairs, furniture and workspace arrangements.Coordinate weekly food and drink deliveries and support event catering when needed.Organizing quarterly office events and helping to coordinate yearly company events.Ensure a comfortable, safe, clean and inspiring workspace for everyone. 💚 Occupational Health & SafetyPromote ergonomic practices, ensure clean and comfortable work setups.Oversee occupational health documentation, risk analyses, and safety training.Ensure compliance with safety regulations and fire safety protocols.Foster a culture of wellbeing and safety throughout the office. What We’re Looking ForImpactful and engaging personMinimum of a high school diploma Prior experience in administrative or office management.Excellent communication skills — both written and spoken in Estonian and English.Solid computer and digital skills, with the ability to learn new tools easily.Strong sense of responsibility, organization and initiative. You’ll Be a Great Fit If YouHave high standards for a tidy, functional, and welcoming workspace.Pay attention to detail and enjoy improving how things work.Are proactive, curious, and always looking for better solutions for a company and employees.Thrive in a dynamic, international environment where adaptability is key.Value teamwork, open communication and creating positive daily experiences for others. What We OfferA chance to make a visible impact on employees’ wellbeing and the overall work culture.Flexible part-time schedule with a great salary and other benefits package — ideal for combining with studies or other commitments.Opportunities to learn about office management, wellbeing, and safety standards.Company events, shared traditions, and small daily perks that make work enjoyable.