Executive Assistant

Menlo Security's mission is enabling the world to connect, communicate and collaborate securely without compromise. COVID-19 has made our mission all the more real. We support customers across various enterprises including Fortune 500 companies, 9/10 of the largest global banks and the Department of Defense. The world has fundamentally changed. We are growing from 400 employees into the next phase of our journey, and we need passionate talent filled with empathy and agility.

The right candidate for the job is ethical, hyper-organized, fanatical about seeing things through to completion, service-oriented, and humble enough to take feedback and coaching yet confident enough to provide feedback and coaching. Menlo is well-funded for growth and our investors are second to none. They include Vista Equity Partners (“Vista”), General Catalyst, JPMC, American Express, HSBC, and Ericsson Ventures. About The RoleMenlo Security is looking for an Executive Assistant to provide comprehensive support to the President, Co-Founder and GM of Votiro, and Chief Product Officer.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Executive Assistant provides high-level administrative support to ensure the executives they support can efficiently accomplish key tasks and company initiatives. ResponsibilitiesProvide sophisticated calendar management for executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagementsComplete a broad variety of administrative tasks that facilitate the executive’s ability to effectively lead the organization, including:

assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reportsCoordinates executive meetings include documentation of notes, action items and ensures follow ups are completed as needed. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to assigned executives, including those of a highly confidential or critical nature.

Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect the Executive’s style and organization policyServe as a key support/back up person to liaise the Board of Directors as needed. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board mattersWork closely with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Act as a "barometer," having a sense for the issues taking place and keep executives up to date. Anticipate the executive's needs in advance of meetings, conferences, etc.

Support and coordinate Executive Team meetings and retreats, and assist with staff meetings and events as neededAct in a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the executives and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive TeamProvide event management support as requestedInvest in building long-lasting relationships both externally and internallyOther projects/duties as assigned for the overall benefit of the organizationRequirementsSignificant executive support experience, including supporting C-level executivesExpert proficiency with Microsoft Office/G-Suite and other business applications; ability to design and edit presentations and materialsStrong verbal and written communication skillsExceptional organizational skills and impeccable attention to detailHigh degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, customers, etcAbility to make appropriate, informed decisions regarding priorities and available timeAbility to complete a high volume of tasks and projects with little or no guidanceAbility to react with appropriate levels of urgency to situations and events that require quick response or turnaroundAble to maintain a high level of integrity and discretion in handling confidential informationExcellent judgment is essentialAbility to switch gears at a moment’s noticeBachelor's degree required or equivalent work experience5+ years of experience in administrative support functions MSGL-I4Why Menlo?Our culture is collaborative, inclusive, and fun! We have five core values:

Stay Aligned, Get It Done, Customer Empathy, Think Creatively and Help Each Other Out. We believe in open communication, supporting new ideas, and sharing a mutual mindset of what we’re aiming to achieve together. There are tremendous opportunities to take initiative, implement new ideas, and have a hand in building a legacy. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability. TO ALL AGENCIES:

Please, no phone calls or emails to any employee of Menlo Security outside of the Talent organization. Menlo Security’s policy is to only accept resumes from agencies via Ashby (ATS). Agencies must have a valid services agreement executed and must have been assigned by the Talent team to a specific requisition. Any resume submitted outside of this process will be deemed the sole property of Menlo Security. In the event a candidate submitted outside of this policy is hired, no fee or payment will be paid.