Project Administrator

MaxSys Staffing & Consulting is currently seeking an Intermediate Project Administrator for a contract opportunity supporting a federal department in Ottawa. This is part of a high-profile modernization project. Location: Various locations across the National Capital RegionStart Date: ASAPDuration: 1 year with a 1-year option periodLanguage Requirement: EnglishSecurity Clearance: Secret (must be valid at time of application)Role OverviewThis position requires a subject matter expert in administrative and financial support for multiple technical projects. Responsibilities may include but are not limited to:

Providing clerical and administrative support to project teamsMaintaining project documentation, application/system libraries, and project status reportsTracking change requests and updating project activity schedulesManaging documentation, e-filing, and correspondenceSupporting the audit of internal/external financial claimsPreparing reports, internal communications, and presentationsSupporting the production and tracking of monthly/yearly budgetsPerforming data entry and processing in spreadsheets and databasesCoordinating briefings and travel-related financial documentationCommunicating with stakeholders and acting as first point of contact for inquiriesMandatory Requirements: Diploma in Business AdministrationMinimum 12 months combined experience in the last 60 months in at least 4 of the following areas:

MS Office Suite (Word, Excel, Access, Outlook, PowerPoint)Administrative support (e. g. , documentation, filing, project control)Travel processing (accommodation, transportation, logistics)Cost accounting (tracking expenses, claims, invoices)Work accounting (timesheets, reporting, database updates)Minimum 12 months experience in preparing technical documentation in IT/IM or engineering contextsMinimum 24 months experience in at least two (2) of the following: Briefing note/presentation developmentLiaising with stakeholdersAdvising senior management on administrative issuesWe thank all applicants for their interest. Please note that only those who meet the mandatory qualifications will be contacted.