Executive Assistant

Executive AssistantImmediate startDowntown Vancouver$40-$453-month contractHays Specialist Recruitment has partnered with a Health Authority based in Vancouver, BC. We are currently hiring an Executive Assistant to join their team for a 3 month contract. This candidate will be required to work full time hours and start immediately. Your new role: Provides senior administrative support including calendar management, correspondence management, call management, preparation of agendas, meeting materials, travel arrangements and request management. Oversees and facilitates invoice and contract processing for the team, including documentation, data entry, and approvals, ensuring completion within deadlines.

Coordinates, prepares, and reviews expense reports, procurement card statements and other financial claims, and ensures documents have necessary sign offs. Coordinates and oversees the organization of all staff functions, activities, meetings, presentations and events, including all associated logistics in collaboration with colleagues, as appropriate as well as meeting meetings as needed. Develops, implements, and maintains appropriate administrative systems, procedures, processes, and standards, including, leave management, correspondence, on-boarding and off-boarding of staff, issues management and templates in collaboration with colleagues What you need to succeed:

A diploma in business/office administration, plus 4 to 6 years of progressively responsible administrative experience, including support at VP level, or an equivalent combination of education, training and experience. Experience in a senior administration capacity, supporting VP level or higher positionsExperience working in a fast-paced and evolving environmentExperience in budget oversight and managementExperience utilizing a variety of office tools including Microsoft Office suite and SharePointExperience developing and maintain administrative systems, processes and proceduresWhat's in it for you: The opportunity to work for a great company with a great team. You will get an hourly rate between $40-$45, depending on experience.

You will also get paid on a weekly basis.