Document Controller

Project Secretary / Document ControllerWe are seeking a proactive and detail-oriented Project Secretary / Document Controller to support our real estate development operations in the UAE. The role focuses on efficient documentation, communication, and administrative coordination across multiple projects, ensuring professional support to both internal teams and external stakeholdersKey Responsibilities:

Manage and control all project documentation, ensuring proper versioning and organized filing Track and maintain logs for daily construction activities, delays, site instructions, and approvals Manage executive calendars, arrange meetings, prepare agendas, and record detailed minutes Communicate professionally with clients and consultants, including attending meetings when required Maintain and update logs for drawings, submittals, RFIs, and material/sample approvals Coordinate with contractors, consultants, and internal teams for smooth document flow and tracking Assist project managers with reports, presentations, and documentation for internal and external reviews Maintain confidentiality of sensitive company and project information Ensure compliance with ISO, document control, and QA/QC standards Use MS Office and document control platforms (e.

g. , Aconex, Procore) effectivelyIdeal Candidate: Diploma or Bachelor's Degree in Business Administration, Engineering, or related field 3–5 years of experience in the construction or real estate development sector (UAE) Excellent spoken and written English; Arabic is a plus Strong organizational and multitasking skills Proficient in MS Office and familiar with document control system