Administrator - Hospitality

At DAMAC hotels & resorts, we create a unique living experience for our guests to be able to experience our proposition “There’s no place like Maison”. We seek for talented, initiative people, who are able to drive energy into the company along with the ability to 'think outside of the box“Job Purpose: To ensure that the planning, coordinating, administration as well as communications and information functions and duties are carried out in a professional, discreet, exact and prompt manner in accordance with the expected standardsJob Responsibilities:

Schedule meetings and appointments with external and internal guestsKeeping the Director informed of appointments and meetings scheduled and ensuring enough time for each meeting and assist Director to keep to the timetable on a daily basis by ensuring that internal attendees arrive on timeEnsure reports are on hand prior to meetings and that correspondence & information are available for managers when having meetingsTo be responsible for scheduling/coordinating the following meetings (including notification of dates, times, location of meetings to all attendees and advising attendees of any changes well in advance)Taking minutes of the meeting for distributionTyping of all reports and correspondence received in either manuscript or dictated formFiling of all documents and update systems when necessary to ensure easy referenceManage travel arrangement including flights, accommodations, transfers etc.

Coordination with who wish to meet the Director – giving them directives according to the Hotel policy and to take right route for resolving their issues, not to overload the DirectorEnsure equipment in Executive Offices, including photocopier is working at all times with adequate supplies of paper, toner, and etc.

Keeping purchase requests in the Purchase Management System up to dateTo attend any hotel functions as requested by the DirectorTo attend training and meetings as and when requiredTo take an interest in and keep up-to-date with events occurring in the hotelPromote a professional image of the office at all times to internal and external customersIn Charge of Outsourced Rewards for the Hotel and Any other duties as may reasonably be requested by the management, Learning & Development & Human Resources Dept. Qualifications and Experience:

At least 3 years’ experience as Administrator to the DirectorHas worked in a multi-cultural environmentHigh organization and administrative skills Maintains communication with department heads and respective teamsShould be able to communicate well at all levelsFlexible approach to people and tasksMust hold a University Degree