Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support the Cluster Director/Director (CD/Dir) in the cluster of Telecom, Networks, and Resource. The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment. Job Responsibilities: Administrative SupportManage the CD/Dir’s calendar, schedule meetings, and coordinate travel arrangements.

Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence. Organize and maintain confidential files, records, and documentation. Event CoordinationPlan and coordinate internal and external meetings, workshops, and conferences. Support the NTR staff in tracking programme activities and outcomes. Organize logistics for industry events, standards meetings, and telecom-related engagements. Liaison and CommunicationServe as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders. Maintaining and organizing digital and physical files for easy access and retrieval. Prepare materials and manage event follow-up communications.

OthersAssist in asset management of Cluster/Division. Assist in any ad-hoc duties that may be assigned from time to time. Job Requirement: Related working experience with at least 4 years in office management and administrative support. Ability to organise and meet deadlines with minimal supervision. Flexibility and adaptability to a fast-paced environment. Good inter-personal skills. Good oral and written communication skills. Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.