Account Assistant - Receivable / Payables

ORGANISATIONAL STRUCTUREPrimary Purpose Of The JobThis role combines Accounts Receivable (AR) responsibilities with Dealer Accounts Payable (AP) self-billing activities, supporting the accuracy, timeliness, and compliance of our billing and payment processes. This a key role in managing invoicing, debt recovery, dealer payments (including fleet sales support, variable margin, and warranty-related transactions), and ensuring strong financial control.Main ResponsibilitiesAccounts Receivable (AR)Manage vehicle billing processes for retail and fleet sales, ensuring accuracy of pricing, discounts. Coordinate with Sales, Fleet, and Dealer teams to process vehicle invoices, rebates, and variable margin adjustments. Maintain accurate vehicle billing records to support revenue recognition and audit compliance. Deliver invoices accurately and on time via email, customer portals, and other channels. Act as the first point of contact for invoice-related queries, resolving discrepancies effectively. Monitor aged debt reports and proactively pursue outstanding balances. Reconcile customer accounts and prepare debtor reports for month-end and year-end close. Provide regular debtor status updates and risk exposure reports to the Treasury and Transactional Manager. Dealer Accounts Payable (Self-Billing)Process and reconcile dealer self-billing transactions. Administer additional support payments for fleet sales and manage variable margin adjustments. Oversee the processing of warranty-related payments, ensuring compliance with contractual obligations. Maintain accurate dealer payment records, supporting transparency and audit requirements. Manage dealer AP queries, ensuring timely and effective resolutions. Parts ProcessManage billing and invoicing related to vehicle parts, ensuring accuracy in pricing, stock allocations, and warranty claims. Process and reconcile parts-related transactions for customers and dealers, including warranty and aftermarket parts. Coordinate with Parts, Service, and Dealer teams to validate invoices and resolve discrepancies promptly. Maintain detailed records of parts transactions to support reporting, reconciliation, and audit requirements. Support month-end and year-end processes by preparing parts-related debtor and AP reports. Identify opportunities to improve parts billing processes and workflows to increase efficiency and accuracy. Compliance & Process ImprovementEnsure compliance with internal controls, policies, and external regulations. Support internal and external audits by providing accurate documentation. Identify and implement process improvements across AR and Dealer AP functions to enhance efficiency and effectiveness Accounting and AdministrationSupport with general accounting and administration duties.PRINCIPLE CONTACTS/WORKING RELATIONSHIPSWork closely with Finance, Sales, and Operations to ensure seamless billing and payment processes. Strong liaison with external stakeholders (dealers, customers) to maintain positive working relationships and resolve issues efficiently. Manage Internal Audit for daily affairs and ad hoc requestsKEY CHALLENGESManaging Complex Billing Requirements: Ensuring accuracy and timeliness of vehicle, fleet, warranty, and self-billing transactions across multiple systems and stakeholders. Balancing AR and AP Responsibilities: Handling both debtor management and dealer payments efficiently while maintaining compliance and meeting deadlines. Data Accuracy and Reconciliation: Ensuring all invoices, payments, and adjustments are accurately recorded and reconciled, with minimal errors. Stakeholder Coordination: Collaborating effectively with internal teams (Sales, Fleet, Finance, Operations) and external contacts (dealers, customers) to resolve queries and discrepancies. Compliance and Audit Readiness: Maintaining full compliance with internal financial controls and external regulatory requirements while supporting internal and external audits. Process Improvement Pressure: Identifying opportunities to streamline billing and payment processes while implementing changes without disrupting current operations. Education, Training And ExperienceThe role may suit an AAT studier. Experience with ERP/finance systems, invoicing platforms, or billing software Exposure to dealer self-billing, fleet sales, warranty payments, or vehicle billing processes preferred Familiarity with financial controls, credit management, and reconciliation processes Skills & Personal Characteristics RequiredProven experience in Accounts Receivable, Credit Control, or Accounts Payable in a transactional finance environment Experience with dealer self-billing, fleet sales support, variable margin adjustments, or warranty payment processing preferred Strong knowledge of financial reporting, reconciliations, and month-end/year-end close processes Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively with internal and external stakeholders Strong numerical and analytical skills with high attention to detail Excellent communication and interpersonal skills Ability to build effective relationships across teams and with external partners Organised, proactive, and able to manage competing priorities Proficient in MS Excel and ERP/finance systems Problem-solving mindset with focus on process improvement Training in financial controls, credit management, and accounts reconciliation is advantageous. The Geely story began in 1986 with a simple but powerful idea. When founder, Eric Li, chose the name Geely, meaning ‘lucky’, it was about much more than just good fortune. His ambition was to build something that would move people forward with confidence and optimism. Today, that same spirit drives everything Geely does.